Procurement Manager

Procurement Manager – UAE Experience

**Job Title:** Procurement Manager

**Department:** Procurement / Supply Chain

**Location:** United Arab Emirates

**Employment Type:** Full-Time

**Reports To:** General Manager / Operations Manager / Managing Director

**Required Experience:** Minimum 2 years of relevant UAE experience

Job Summary

We are seeking a highly organized and results-driven **Procurement Manager** with a minimum of **2 years of UAE procurement experience** to manage the company's purchasing activities, supplier relationships, sourcing, negotiations, purchase orders, cost control and procurement processes.

The successful candidate will be responsible for ensuring that materials, products, equipment and services are purchased at the **right quality, right price and right time**, while maintaining strong supplier relationships and complying with company procurement policies.

Key Responsibilities

1. Procurement Management

* Manage the company's day-to-day procurement and purchasing activities.

* Source materials, products, equipment and services according to business requirements.

* Obtain and compare quotations from approved and potential suppliers.

* Negotiate prices, payment terms, delivery schedules and commercial conditions.

* Ensure purchases are made at competitive market prices.

* Prepare and process purchase orders and procurement documentation.

* Ensure all purchases receive the required internal approvals.

* Monitor the complete procurement cycle from purchase request to delivery.

2. Supplier Management

* Identify, evaluate and onboard reliable local and international suppliers.

* Maintain and regularly update the approved supplier database.

* Develop strong and professional relationships with suppliers.

* Evaluate suppliers based on price, quality, delivery, service and reliability.

* Negotiate improved commercial terms with existing suppliers.

* Resolve supplier disputes, delivery issues and quality concerns.

* Conduct supplier performance reviews where required.

3. UAE Market Sourcing

* Maintain strong knowledge of the **UAE supplier and market landscape**.

* Identify competitive suppliers and alternative sources within the UAE.

* Conduct market research to understand pricing, availability and market trends.

* Develop alternative suppliers to reduce dependency and procurement risks.

* Obtain quotations from UAE-based vendors and negotiate the best commercial terms.

4. Cost Control & Negotiation

* Achieve cost savings through effective sourcing and negotiations.

* Analyze supplier quotations and market prices.

* Identify opportunities for bulk purchasing and long-term supply agreements.

* Monitor procurement spending against approved budgets.

* Prevent unnecessary purchases and excessive inventory.

* Maintain proper records of negotiated prices and supplier agreements.

5. Purchase Orders & Documentation

* Prepare and review purchase orders.

* Ensure purchase orders accurately reflect approved requirements and negotiated terms.

* Maintain proper procurement records, quotations, approvals and supplier documents.

* Match purchase orders with invoices and delivery documentation in coordination with Finance.

* Ensure procurement documentation is complete and properly filed.

6. Inventory & Material Planning

* Coordinate with warehouse, operations and project teams regarding material requirements.

* Monitor stock levels and identify potential shortages.

* Coordinate timely replenishment of required materials.

* Avoid overstocking and unnecessary inventory costs.

* Assist in developing minimum and maximum stock levels where applicable.

* Monitor material consumption and purchasing trends.

7. Delivery & Logistics Coordination

* Follow up with suppliers to ensure timely delivery.

* Coordinate delivery schedules with warehouse and operations teams.

* Track pending purchase orders and expected delivery dates.

* Resolve delays, shortages, damaged goods and incorrect deliveries.

* Coordinate with logistics teams when materials require transportation or special handling.

8. Quality Control

* Ensure purchased materials and products meet approved specifications.

* Coordinate with technical, quality and operations teams regarding product requirements.

* Address non-conforming materials with suppliers.

* Arrange replacements, returns or corrective actions where required.

* Maintain records of supplier quality issues.

9. Contract & Commercial Management

* Review supplier quotations, agreements and commercial terms.

* Support negotiation of annual or long-term supplier contracts.

* Monitor contract pricing, validity and renewal dates.

* Ensure supplier commitments are fulfilled.

* Escalate unfavorable contractual or commercial conditions to management.

10. Internal Coordination

* Coordinate with Finance, Operations, Warehouse, Projects, Sales and Management.

* Understand departmental purchasing requirements and priorities.

* Ensure procurement activities support operational requirements.

* Provide regular procurement reports to management.

* Communicate procurement delays, risks and cost issues promptly.

UAE Procurement Knowledge

The candidate should have practical knowledge of:

* UAE supplier and vendor markets.

* Local purchasing and sourcing practices.

* Import and export procedures where applicable.

* Customs and shipping documentation where relevant.

* VAT considerations in purchasing and supplier invoices.

* Supplier contracts and commercial terms.

* Purchase orders and procurement documentation.

* Local delivery and logistics processes.

* Vendor registration and documentation requirements.

* Procurement compliance and internal approval procedures.

Mandatory Requirements

* **Minimum 2 years of relevant procurement experience in the UAE.**

* Previous experience as a Procurement Executive, Senior Procurement Officer, Procurement Manager or similar position.

* Strong knowledge of UAE suppliers and local markets.

* Proven negotiation and cost-control skills.

* Experience obtaining and comparing supplier quotations.

* Experience preparing and managing purchase orders.

* Strong supplier relationship-management skills.

* Good knowledge of Microsoft Excel and procurement/ERP systems.

* Strong communication and follow-up skills.

* Ability to manage multiple purchases and deadlines simultaneously.

* Excellent English communication skills.

* High level of integrity, confidentiality and professionalism.

Preferred Qualifications

* Bachelor's degree or diploma in **Procurement, Supply Chain Management, Business Administration, Logistics or a related field**.

* CIPS or other procurement/supply-chain certification is an advantage.

* Experience with ERP/procurement systems such as SAP, Oracle, Microsoft Dynamics, Odoo, Tally, or similar.

* Experience in the company's specific industry is preferred.

* Knowledge of international sourcing and import procedures is an advantage.

* Arabic language skills are an advantage.

Key Competencies

* Supplier Management

* Strategic Sourcing

* Negotiation

* Cost Reduction

* Purchase Order Management

* Vendor Evaluation

* Market Research

* Inventory Planning

* Contract Management

* Logistics Coordination

* Procurement Analysis

* Problem Solving

* Communication

* Time Management

* Attention to Detail

Key Performance Indicators (KPIs)

* Procurement cost savings achieved.

* Competitive supplier pricing.

* On-time delivery percentage.

* Supplier performance and reliability.

* Reduction in procurement delays.

* Purchase-order accuracy.

* Procurement spending versus budget.

* Quality of purchased materials/products.

* Supplier response and quotation turnaround time.

* Reduction of unnecessary or emergency purchases.

Candidate Profile

The ideal candidate is a **UAE-experienced Procurement Manager with a minimum of 2 years of local procurement experience**, strong supplier relationships and proven ability to source materials and services at competitive prices.

The candidate should be commercially minded, an excellent negotiator and capable of managing the complete procurement process from **requirement identification, supplier sourcing and quotation comparison through negotiation, purchase order, delivery and final documentation**.

**UAE Procurement Experience:** Mandatory

**Minimum Experience:** 2 Years

**Supplier Management:** Mandatory

**Negotiation Skills:** Mandatory

**UAE Market Knowledge:** Mandatory

**ERP/Procurement Software:** Preferred

Pay: AED4,000.00 - AED5,000.00 per month

Work Location: In person