Procurement Manager

Role & responsibilities

1. Procurement Planning

• Develop procurement plans based on project schedules, budgets, and design specifications.
• Coordinate with architects, interior designers, and project managers to understand material and product requirements.
• Ensure procurement timelines are aligned with project milestones.

2. Vendor & Supplier Management

• Identify, evaluate, and onboard reliable suppliers and vendors.
• Source materials, furniture, fixtures, finishes, and furnishings.
• Negotiate pricing, terms, and delivery schedules.
• Maintain strong vendor relationships and monitor supplier performance.

3. Cost Control & Budget Management

• Track and manage procurement budgets for each project.
• Monitor market prices, trends, and alternative materials.
• Provide cost estimates and comparisons for cost-effective sourcing.

4. Quality Assurance

• Ensure procured items meet approved quality, specifications, and design standards.
• Coordinate sample approvals with designers and clients.
• Handle replacements or reorders for defective or mismatched materials.

5. Logistics & Delivery Coordination

• Plan and coordinate material deliveries to project sites or warehouses.
• Coordinate delivery timelines with project managers.
• Monitor inventory levels and manage reorders.

6. Contract & Documentation Management

• Prepare and review purchase orders, contracts, and procurement agreements.
• Maintain records of procurement transactions, invoices, and warranties.
• Ensure compliance with company policies and requirements.

7. Cross-Functional Collaboration

• Work closely with design, project management, finance, and site teams.
• Provide regular procurement updates, timelines, and cost summaries.
• Participate in project meetings to align procurement activities.

8. Risk Management

• Identify supply-chain disruptions and price fluctuation risks.
• Develop appropriate mitigation strategies.
• Maintain alternate vendors for critical and long-lead materials.

Preferred candidate profile

• Any Graduate.
• Minimum 10 years of experience in Procurement / Purchase / Sourcing.
• Experience in Interior Design / Interior Fit-out / Architecture / Construction / Turnkey Projects preferred.
• Strong knowledge of materials, furniture, fixtures, finishes and furnishings.
• Excellent vendor development, management and negotiation skills.
• Experience in procurement planning, cost control and project-based procurement.
• Strong knowledge of POs, contracts, vendor documentation and material delivery coordination.
• Experience in managing procurement budgets and ensuring timely material availability.
• Proficiency in MS Excel and ERP/procurement systems.
• Strong communication, coordination and stakeholder management skills.
• Good analytical and problem-solving skills.
• Ability to manage multiple projects and meet deadlines.
• Candidates with strong Interior/Fit-out procurement experience will be preferred.