Procurement Manager

Position SummaryThe Procurement Manager oversees the end-to-end purchasing and sourcing of goods and services for the college, ensuring cost-effectiveness, quality, transparency, and compliance with educational and international standards. This role supports academic, administrative, and operational departments—including facilities, IT, and pupil services to ensure timely availability of resources essential for learning and college operations.

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Key Responsibilities

1. Procurement Strategy & Planning

• Develop and implement procurement strategies aligned with the college’s academic and operational priorities.
• Work closely with department heads to understand curriculum needs, facilities requirements, and operational plans.
• Forecast procurement requirements for school year cycles, events, and campus maintenance.

2. Vendor Management & Sourcing

• Identify, evaluate, and maintain relationships with local and international suppliers.
• Conduct supplier assessments (quality, safety, reliability, safeguarding compliance).
• Negotiate contracts, pricing, and service agreements for goods such as classroom materials, technology, catering, uniforms, transportation, and maintenance services.
• Ensure transparent vendor selection that adheres to the school’s procurement policies and governance.

3. Compliance, Safeguarding & Risk Management

• Ensure procurement activities comply with school policies, accreditation standards, and relevant national/international regulations.
• Implement safeguarding checks for vendors and service providers where required.
• Manage procurement risks, including supply delays, vendor reliability, and cost fluctuations.
• Ensure documentation accuracy, audit readiness, and adherence to financial control procedures.

4. Operational Procurement Management

• Oversee purchase requests, purchase orders, and contract renewals and monitor each request to process within each departmental budget
• Manage tendering processes, request for proposals (RFPs), and competitive bidding.
• Monitor inventory levels for supplies such as classroom resources, cleaning materials, IT equipment, and facility maintenance items.
• Manage and control main stock and inventory such as uniforms, stationary and educational resources.  Work closely with the Finance and Accounting team on periodically inventory check
• Coordinate with the finance team on budget planning, spending reports, and cost optimization.

5. Cross-Functional Collaboration

• Partner with all departments (academics and administrative such as IT, facilities, HR, and finance) to understand procurement needs.
• Support school events, extracurricular activities, and capital projects by sourcing required materials and services.
• Liaise with facilities and operations teams to support building maintenance, campus upgrades, and construction works.

6. Budget Allocation & Budget Master File Management

• Prepare and manage the annual procurement and departmental budget allocation in close coordination with the Finance team, ensuring alignment with the college’s overall financial plan.
• Develop, maintain, and update the procurement budget master file, tracking committed spend, actual spend, and variances by department and categories.
• Monitor procurement spend against approved budgets, flag variances or overspend risks, and recommend corrective action in a timely manner.

7. Process Improvement & ERP System Migration

• Lead process improvement initiatives across procurement workflows, including purchase requisitions, approvals, tendering, and vendor onboarding.
• Drive the migration, implementation, and ongoing development of the college’s ERP procurement and finance modules.
• Partner with IT and Finance to design, test, and roll out ERP system enhancements, integrations, and process automation.
• Develop standard operating procedures (SOPs), templates, and digital workflows to improve efficiency, accuracy, and audit readiness.
• Train procurement and departmental staff on new ERP functionality and updated procurement processes.

Required Skills & Qualifications

• Bachelor’s degree in Business, Supply Chain Management, Finance, or related field.
• 5–7 years of procurement experience, preferably in education, hospitality, or service-driven sectors.
• Strong negotiation and contract management skills.
• Experience managing multiple vendors across diverse categories.
• Knowledge of procurement best practices, tendering, and financial controls.
• High level of integrity and commitment to safeguarding standards.
• Excellent communication, analytical, and organizational skills.
• Proficiency with procurement/ERP systems and Microsoft Office.
• Demonstrated experience in budget allocation, budget planning, and maintaining budget master files or spend-tracking tools.
• Experience leading process improvement initiatives, workflow redesign, or standard operating procedure development.
• Hands-on experience with ERP system migration, implementation, or development (e.g., SAP, Oracle, Microsoft Dynamics, or similar platforms).
• Strong financial and analytical acumen, with advanced Excel/spreadsheet skills for budget tracking, reporting, and forecasting.
• Proficiency with procurement/ERP systems and Microsoft Office.

Preferred Qualifications

• Experience in an international school or educational institution.
• Knowledge of local regulatory requirements and international sourcing.
• Professional procurement certifications (CIPS, CPSM, etc.).
• Experience working directly with IT or external vendors on ERP implementation, migration, or system upgrade projects.
• Familiarity with project management approaches (e.g., PMP, Agile) applied to process improvement or systems projects.
• Experience preparing budget master files, financial dashboards, or spend-analysis reports for senior leadership.

Key Performance Indicators (KPIs)

• Cost savings and budget adherence
• Supplier performance and reliability
• Procurement cycle time and process efficiency
• Compliance with school procurement policies and safeguarding requirements
• Stakeholder satisfaction (teachers, operations, leadership)

Please note that incomplete applications will not be considered and the College reserves the right to make an appointment at any stage of the recruitment process.

Please visit our website for more information: www.brightoncollege.ac.th

Brighton College Bangkok is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Should your application be successful, disclosure will be requested from Thailand's Disclosure and Barring Service for Thai nationals; local police checks will be undertaken for successful applicants of other nationalities.