Procurement Manager

Key Responsibilities

A. Procurement Operations and Commercial Management

• Plan, coordinate and manage the end-to-end procurement cycle, including purchase requisitions, RFQs, tender or quotation evaluation, commercial recommendation, approval, purchase order issuance, delivery follow-up, receipt confirmation and invoice resolution.

• Source, evaluate, negotiate with and recommend suppliers, subcontractors and service providers based on total cost, quality, technical compliance, delivery, capacity, reliability, safety, ethics and commercial terms.

• Develop sourcing plans and alternative supply options for critical or recurring purchases to reduce cost, delay, concentration and continuity risks.

• Lead commercial negotiations within the approved delegation of authority and escalate exceptions before any commitment is made.

• Maintain current vendor, pricing, contract, open-order and savings records and ensure material risks are communicated promptly.

• Prepare accurate monthly procurement reports covering spend, savings, open commitments, delivery performance, supplier issues, compliance exceptions, risks and corrective actions.

B. Procurement Governance, Ethics and Compliance

• Ensure procurement and supplier-related activities comply with applicable Malaysian laws, company procedures, the approved delegation of authority, internal controls and applicable VINCI and VINCI Energies policies and standards.

• Apply the VINCI Code of Ethics and Conduct, Anti-corruption Code of Conduct, conflict-of-interest requirements, competition rules, gifts and invitations requirements, confidentiality obligations, human-rights expectations, health and safety expectations and whistleblowing requirements within the scope of the role.

• Conduct appropriate supplier due diligence and obtain required declarations, approvals and supporting documents before supplier appointment or purchase commitment.

• Ensure purchasing decisions are transparent, objectively evaluated, properly approved, traceable and supported by complete records. Immediately declare actual, potential or perceived conflicts of interest.

• Monitor supplier and subcontractor compliance, identify red flags or control failures, stop or escalate non-compliant transactions, and follow through on corrective actions.

• Maintain audit-ready procurement records and support internal reviews, external audits and compliance reporting. Close assigned findings within agreed deadlines.

• Complete all mandatory VINCI Energies compliance, ethics, safety, human-rights and procurement training within the required timeframe and ensure assigned team members do the same.

C. Team Management and Junior Manager Leadership

• Plan and allocate work across the assigned procurement and administration team based on priorities, workload, competence and deadlines.

• Set clear task expectations, service standards and deadlines; monitor delivery through regular check-ins and trackers; intervene early when performance, quality or conduct falls below expectation.

• Coach team members on procurement procedures, commercial judgement, stakeholder service, documentation and compliance, and provide timely, specific feedback.

• Review and approve team outputs within delegated authority and remain accountable for the quality, accuracy, timeliness and control of work produced by the team.

• Conduct regular team meetings, maintain action logs, promote knowledge sharing and ensure appropriate work coverage during leave or peak periods.

• Escalate persistent performance or conduct concerns to the General Manager and HR with factual evidence and prior coaching records.

• Demonstrate junior manager maturity by taking ownership, resolving issues at the appropriate level, making reasoned recommendations and avoiding unnecessary upward delegation.

D. Process Improvement and Initiative

• Review procurement and administration workflows to identify delays, duplicate work, manual gaps, control weaknesses and recurring stakeholder issues.

• Propose, plan and implement practical improvements such as standard templates, approval workflows, trackers, dashboards, supplier scorecards, category plans or digital tools.

• Establish a baseline before each improvement, define the expected benefit, obtain relevant approval, implement the change and report the result.

• Proactively identify cost-saving, risk-reduction, service improvement and supplier-development opportunities without waiting for detailed instruction.

• Lead assigned cross-functional improvement initiatives and ensure actions, owners, deadlines and outcomes are documented.

E. Supplier Performance and Stakeholder Collaboration

• Maintain constructive supplier relationships while protecting the Company’s commercial, ethical and operational interests.

• Establish and conduct periodic reviews for key suppliers covering quality, delivery, service, commercial performance, safety and compliance, and implement corrective action plans where required.

• Work closely with Finance, HR, Operations, Project, Engineering, Site and Management teams to understand requirements, agree realistic timelines and resolve issues.

• Lead procurement coordination meetings when required and provide concise, fact-based options and recommendations for management decisions.

• Communicate procurement status, risks, dependencies and changes clearly and promptly to affected stakeholders.

Job Requirements

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Engineering or a related discipline.

• Minimum five years of relevant procurement experience, including experience coordinating or supervising staff, workstreams or suppliers. Construction, engineering, M&E, data-centre or project-based experience is preferred.

• Practical knowledge of sourcing, commercial evaluation, negotiations, supplier management, purchase-to-pay controls, audit documentation and office administration.

• Working knowledge of procurement governance, ethical sourcing, anti-bribery controls, conflict-of-interest management and delegated authority.

• Ability to lead a small team, set priorities, review work, coach junior employees, resolve issues and hold others accountable.

• Proficient in Microsoft Office, especially Excel, Word, Outlook and PowerPoint. Experience with ERP, purchasing, workflow or reporting systems is an advantage.

• Strong analytical, negotiation, planning, written communication, stakeholder management and problem-solving capability.

• Expected to operate independently within authority limits, use sound judgement and escalate matters based on risk rather than convenience.