Procurement Manager

Procurement Manager

Department : Procurement

Location : Mumbai

Experience : 5+ years in Procurement / Sourcing, with strong experience in the Semiconductor / Electronic Components Industry

Reporting To : Management

Role Overview :
We are looking for an experienced Procurement Manager to lead and strengthen our procurement function. The role will be responsible
for managing the end-to-end procurement process, developing and expanding our vendor network, reviewing sourcing and commercial
decisions, managing project-based inventory planning, and ensuring that the Sales team receives competitive and commercially viable
quotations. The Procurement Manager will also review the existing procurement processes and SOPs, identify gaps, and implement
improvements to create a more structured, efficient, controlled, and scalable procurement function.

1. End-to-End Procurement Management & SOP Ownership

• Take ownership of the complete procurement cycle, from receipt of RFQ to final sourcing recommendation, PO placement, order

follow-up, and closure.

• Review the existing procurement workflow and identify gaps, bottlenecks, duplication, control weaknesses, and opportunities for

improvement.

• Create, document, refine, and implement Standard Operating Procedures (SOPs) for the Procurement department.

• Define clear processes for RFQ allocation, vendor selection, quotation comparison, negotiation, approvals, PO placement, order

follow-up, inventory review, and vendor performance evaluation.

• Establish appropriate checks and controls to ensure procurement decisions are commercially sound, accurate, and properly

documented.

• Continuously improve procurement processes to achieve better turnaround time, sourcing effectiveness, cost efficiency, and

accountability.

2. Vendor Development & Supplier Management

• Identify and develop reliable domestic and international vendors for semiconductors and electronic components.

• Build and maintain relationships with manufacturers, authorized/franchised distributors, independent distributors, and other

reliable supply channels.

• Evaluate and onboard new vendors based on pricing, authenticity, quality, delivery performance, commercial terms, and overall

reliability.

• Expand the vendor base for existing and new product categories to reduce dependency on limited sources.

• Develop alternate sources for critical, obsolete, allocation, and hard-to-find components.

• Periodically review vendor performance and take corrective action where required.

3. RFQ Management & Quote Analysis

• Oversee RFQs handled by the Procurement team and ensure requirements are floated to the appropriate vendors.

• Analyse quotations based on price, lead time, MOQ/SPQ, availability, date code, packaging, payment terms, freight, source

reliability, and other commercial considerations.

• Ensure adequate sourcing has been conducted before finalizing a quotation.

• Negotiate with vendors for better pricing, delivery schedules, payment terms, MOQ, and other commercial conditions.

• Identify cost-saving opportunities and alternate makes/part numbers wherever commercially and technically feasible.

4. Vendor Comparison & Final Commercial Review

• Review vendor comparison sheets prepared by the Procurement team.

• Verify that quotations and commercial terms have been accurately captured and compared on a like-to-like basis.

• Evaluate overall landed cost and commercial viability of each sourcing option.

• Assess sourcing risks before recommending a supplier.

• Approve/select the most appropriate vendor based on cost, reliability, lead time, quality, and supply risk.

• Ensure the final sourcing decision supports company profitability and customer commitments.

5. Sales Team Support & Final Quotation

• Work closely with the Sales team to understand customer requirements, target pricing, urgency, and annual/project potential.

• Review the vendor comparison and provide the final procurement price / recommended quotation to the Sales team.

• Support Sales with competitive sourcing strategies for high-volume and strategic opportunities.

• Work with Sales on target-price requirements and negotiate with vendors accordingly.

• Provide quick sourcing solutions for urgent customer requirements.

• Provide market intelligence to Sales regarding price movements, shortages, lead-time changes, and supply availability.

6. Inventory Planning & Project-Based Stocking

• Review inventory status on a timely and periodic basis, particularly for project-based and customer-specific stocking requirements.

• Monitor stock levels against customer forecasts, confirmed orders, consumption patterns, project schedules, and committed

delivery plans.

• Ensure adequate inventory is maintained for ongoing projects while avoiding excess or slow-moving stock.

• Review stock coverage and identify replenishment requirements well in advance, considering supplier lead times and MOQ/SPQ

requirements.

• Coordinate with the Sales team to understand changes in customer forecasts, project requirements, consumption trends, and

delivery schedules.

• Review open Purchase Orders, incoming material, current stock, pending customer schedules, and projected consumption before

initiating fresh procurement.

• Identify potential stock-out, excess inventory, and slow/non-moving inventory risks and proactively recommend corrective action.

• Review project-based stocking plans periodically and revise procurement schedules based on actual customer consumption.

• Ensure procurement quantities and delivery schedules are aligned with the company's inventory holding and working-capital

objectives.

• Provide Management with periodic visibility on critical inventory, excess stock, upcoming procurement requirements, and projectwise

stock exposure.

7. Team Management & Review

• Guide and supervise Procurement Executives / Assistant Managers in their day-to-day sourcing activities.

• Allocate RFQs and responsibilities based on product category, urgency, and workload.

• Review the quality and completeness of sourcing carried out by the team.

• Establish clear turnaround times (TATs) and KPIs for RFQ handling and procurement activities.

• Train team members on vendor negotiation, quotation analysis, sourcing strategy, and procurement processes.

• Conduct periodic reviews to improve individual and overall team performance.

8. Strategic Sourcing & Cost Optimization

• Develop sourcing strategies for high-volume and recurring requirements.

• Negotiate annual pricing, blanket orders, scheduled deliveries, and stocking arrangements with suppliers wherever applicable.

• Identify opportunities for consolidation of requirements to achieve better pricing.

• Proactively identify alternate manufacturers and suppliers for cost reduction.

• Work towards improving gross margins through stronger sourcing and negotiations.

• Develop strategic supplier relationships for long-term business opportunities.

9. Market Intelligence & Risk Management

• Track semiconductor market conditions, shortages, allocations, price fluctuations, and lead-time changes.

• Monitor manufacturer EOL, PCN, obsolescence, and product availability developments.

• Identify supply-chain risks and recommend alternate sourcing strategies.

• Ensure appropriate due diligence for new and independent suppliers to minimize counterfeit and quality risks.

• Maintain awareness of global sourcing markets and identify new procurement opportunities.

Key Performance Indicators (KPIs)

• RFQ turnaround time and RFQ closure rate

• Procurement cost savings / cost reduction achieved

• Improvement in gross margins through sourcing

• Number and quality of new vendors developed

• Vendor response rate and sourcing coverage

• Percentage of RFQs with competitive alternate sources

• Vendor performance and reliability

• On-time PO placement and order follow-up

• Procurement accuracy and reduction in sourcing errors

• Successful implementation and adherence to Procurement SOPs

• Team productivity and procurement process efficiency

• Inventory availability for committed customer/project schedules

• Stock-out instances for planned requirements

• Project-wise inventory coverage and forecast vs. actual consumption

• Excess, slow-moving, and ageing inventory

• Timely replenishment planning and working-capital efficiency

Required Experience & Skills

• 5+ years of experience in Procurement / Sourcing, with strong exposure to the Semiconductor / Electronic Components Industry.

• Strong knowledge of semiconductor and electronic component sourcing.

• Established vendor network in India and/or international markets will be an advantage.

• Experience dealing with manufacturers, authorized distributors, independent distributors, and traders.

• Strong negotiation and commercial decision-making skills.

• Ability to analyse multiple vendor quotations and make commercially sound sourcing decisions.

• Strong understanding of pricing, lead times, MOQ/SPQ, payment terms, logistics, and landed costs.

• Experience in vendor development, supplier evaluation, procurement process design, and SOP implementation.

• Strong analytical and problem-solving capabilities.

• Advanced working knowledge of Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, data analysis, and vendor comparison

sheets.

• Experience working with ERP/CRM systems.

• Strong communication, leadership, team-management, and cross-functional coordination skills.