Procurement Manager

Job highlights

• Ensure appropriate nominated vendor management and measurement information is recorded and reported as required.
• Experience & Personal Attributes.
• Experience.
• IT go to market Sourcing tender experience. Extensive understanding of procurement practices,vendor management and supplier relationship management and governance.

Overview

The Procurement Manager is primarily responsible for the commercial oversight on the operating relationship between MUFG and nominated vendors to ensure commitments are met within agreed time, scope and budget

Additionally, that evolving business needs are met via effective, low risk vendor arrangements

To help the Procurement team with the delivery of procurement service that supports MUFGs sustainable procurement strategy

The role requires end to end Source to Contract and Supplier Relationship Management (SRM)

This includes go to market tenders and sourcing, to vendor management and supplier relationships and governance

Finally, this role requires the individual to support a global procurement function that requires responding to APAC time zones across Australia, New Zealand, Hong Kong and India

Key Accountabilities and main responsibilities

Strategic Focus

Proactively manage a portfolio of strategic third party vendors and plan ahead for contract renewal strategies to take cost out and add value

Work with IT stakeholders to align strategic IT roadmaps to third party IT supplier requirements across Software, Hardware and Professional Services

Providing Commercial oversight on the operating relationship between MUFG and nominated vendors to ensure commitments are meet within agreed time, scope and budget

Identify, communicate and influence the delivery of optimisation such as cost savings and service enhancement informed by your understanding of the vendor ecosphere relative to businessproblem statements, operating models and sourcing initiatives and running go to market tenders

Shadow the Senior Procurement Managers, Team Leads and Managers to learn, develop and grow skills and capabilities

Operational Management

Vendor Management Act as the Primary contact for contract issues in the relationship between the external service providers and MUFG

Oversee the update the terms and conditions for the contracts

Timely proactive contract hygiene including contract renewals and variations

Work with Legal teams and understand short and long form agreements and templates

Ensure appropriate nominated vendor management and measurement information is recorded and reported as required

Periodically review current key contracts and supplier relationships

Research and Build relations with the new vendors upon a though verification

Strategic Sourcing RFx Build a strong sourcing strategy and run go to market tenders as and when required with end to end Source to Contract

(Technical and Commercial requirements, vendor evaluation and selection, benchmarking, shortlisting and contracts)

Governance & Risk

Supplier Relationship Management (SRM) Conduct regular reviews of contracted suppliers judging performance to predetermined standards

Analyse the delivery of contract outcome against agreed SLAs and other performance criteria

Ensure MUFG develops strong relationships with external providers to maintain effective service delivery and a seamless service for our clients

Collate reports from nominated vendors, to report on their progress to MUFG

Develop and maintain relationships between BU stakeholders to gain an understanding of where improvement can be made with existing contracts

Coach/mentor business unit contract holders in the event of new procurement, or an existing relationship experiencing problems

Implement and maintain a software license governance

The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs

Experience & Personal Attributes

Experience

Tertiary qualification in a related field accounting, engineer, business or finance

3 to 5 years + experience in IT Procurement Sourcing Tenders, Vendor Management and Supplier Relationship Management SRM) (preferably)

CIPS certificate is desirable, but not essential

Benchmarking and research commercial data and pricing experience

Sound understanding of ERP systems e g Ariba, SAP or similar systems

Excel (Macros and Adv

Level Experience)

Advanced formulas, dashboard presentations etc Mid level in managing IT financial budgets e g Opex and Capex

An understanding of the vast differences in vendor type and the specific details around software, hardware, platform and usage needs

Personal Attributes

Advance negotiation, oral and written communication and influencing skills to facilitate and achieve favourable outcomes from competing stakeholders

Consultative style and approach

Understanding of benchmarking and improvement opportunities

Strategic thinker

Financial acumen

IT go to market Sourcing tender experience

Extensive understanding of procurement practices, vendor management and supplier relationship management and governance

Demonstrated understanding of the implications of different procurement choices

Excellent commercial acumen

Attention to detail and ability to cleanse and seek insights from data sources

Able to work autonomously given overall structure and broad tasks to achieve

Able to work on several activities with competing priorities

Willing to work on a breadth of procurement related activities

Excellent interpersonal skills and able to work with stakeholders at all levels

Ability to use organisational skills to streamline processes and organise and interpret large amounts of data

Strong quantitative, analytical and problem-solving skills

Ability to take initiative and be self-motivated