Procurement Manager From FM Background

Job Description: Procurement Manager – Facility Management

Industry: Facility Management / Construction

Location: UAE

Job Purpose

To lead and manage the procurement function for facility management operations, ensuring the timely and cost-effective sourcing of materials, equipment, spare parts, consumables, and services. The role involves strategic sourcing, supplier relationship management, contract negotiation, cost optimization, and ensuring compliance with company policies and operational requirements.

Key Responsibilities

1. Strategic Procurement and Sourcing

• Develop and implement procurement strategies aligned with FM operational requirements and business objectives.
• Manage end-to-end procurement activities for hard services, soft services, MEP maintenance, HVAC, electrical, plumbing, civil maintenance, and cleaning operations.
• Source and procure spare parts, tools, equipment, cleaning materials, PPE, chemicals, and other FM-related consumables.
• Identify reliable suppliers, subcontractors, and service providers to ensure quality, competitive pricing, and timely delivery.
• Develop and maintain an approved vendor database.

2. Supplier and Vendor Management

• Establish and maintain strong relationships with suppliers, manufacturers, distributors, and subcontractors.
• Evaluate suppliers based on pricing, quality, delivery performance, reliability, and compliance with specifications.
• Conduct supplier assessments, performance reviews, and periodic market evaluations.
• Negotiate pricing, payment terms, credit facilities, warranties, and service-level agreements.
• Resolve supplier-related issues, including delayed deliveries, quality concerns, and contractual disputes.

3. Cost Control and Budget Management

• Develop procurement budgets in coordination with operations and finance teams.
• Identify cost-saving opportunities through bulk purchasing, annual contracts, framework agreements, and strategic sourcing.
• Monitor procurement expenditure against approved budgets.
• Analyze quotations and conduct commercial evaluations to ensure value for money.
• Prepare cost comparison statements and procurement performance reports.

4. Facility Management Operations Support

• Coordinate with FM operations, site engineers, facilities managers, and project teams to understand material and service requirements.
• Ensure timely availability of materials and spare parts to minimize maintenance delays and equipment downtime.
• Manage procurement for preventive maintenance and reactive maintenance activities.
• Support mobilization of new FM contracts by arranging materials, equipment, subcontractors, and operational supplies.
• Ensure procurement activities meet client specifications, technical requirements, and contractual obligations.

5. Contracts and Compliance

• Review purchase requests, quotations, purchase orders, contracts, and service agreements.
• Ensure compliance with company procurement policies, approval matrices, and applicable UAE regulations.
• Verify that purchased materials and services meet required technical specifications and quality standards.
• Coordinate with finance and legal teams regarding contractual terms, payments, and supplier documentation.
• Maintain proper procurement records for internal and external audits.

6. Inventory and Supply Chain Management

• Coordinate with warehouse and inventory teams to maintain optimum stock levels of critical spare parts and consumables.
• Monitor stock movement, reorder levels, slow-moving items, and obsolete inventory.
• Implement inventory control procedures to reduce wastage and unnecessary purchasing.
• Track purchase orders, delivery schedules, goods receipt, and outstanding orders.
• Develop contingency plans for critical materials and supply chain disruptions.

7. Team Management and Reporting

• Lead, supervise, and develop the procurement team.
• Establish procurement KPIs and monitor individual and departmental performance.
• Prepare monthly reports on procurement expenditure, savings, supplier performance, and pending orders.
• Improve procurement workflows and implement standard operating procedures.
• Collaborate with operations, finance, commercial, warehouse, and project teams to achieve business targets.

Pay: AED8,000.00 - AED10,000.00 per month

Work Location: In person