Procurement Manager (IT Industry, Audio Visual Solutions, M365)

Client Description

Company Description: A leading provider of advanced technology solutions, specializing in workplace automation and Audio Visual (AV) integration systems across corporate clients in the Asia-Pacific region.

Location: Hong Kong

Nature: Permanent

Job Description

• Oversee and manage the end-to-end procurement process for IT, Audio Visual (AV) products, software licenses, and project materials.
• Source, evaluate, and select suppliers and distributors across the region to optimize supply chain efficiency and product delivery.
• Manage supplier relationships, negotiate contract terms, evaluate pricing, license billing options, and quote validity dates to secure competitive pricing.
• Issue, amend, and track purchase orders to distributors and vendors, including revised POs for part-number changes and end-of-life substitutions.
• Collaborate closely with internal teams, including Sales, Project, and Accounts teams, to identify product requirements, cabling, and solution components to align procurement with client orders and project milestones.
• Coordinate delivery schedules with suppliers, monitor stock availability, and follow up on timelines against project needs.
• Monitor supplier price changes and software license renewals, including Microsoft 365, and advise management on total cost impact.
• Prepare supplier payment requests and internal payment documents, obtain required endorsements, and liaise with Accounts and Finance teams to ensure timely settlement.
• Maintain accurate project references, approval records, vendor records, and quote linkages across the region.
• Monitor inventory levels and streamline purchasing workflows and documentation to ensure continuous improvement and timely project execution.

Job Requirements

• Bachelor's degree or equivalent experience in Supply Chain Management, Procurement, or a related field.
• Over 4 to 5 years of procurement experience within the IT industry.
• Proven technical knowledge of Audio Visual (AV) products, solutions, cabling, and related components.
• Strong Excel skills and hands-on experience with purchase order and internal approval systems.
• Excellent negotiation, organizational, communication, and vendor management skills.
• Fluent written and spoken English, with proficiency in Chinese (Mandarin is an advantage).
• Candidates with less experience will be considered for the Procurement Supervisor position.