Procurement Manager - MEP

Document Reference MPSL/HR/JD/PMEP-01Function Procurement & Supply Chain

Entity Master Power Systems Limited (MPSL)

Reports To Chief Operating Officer (COO)

Functional Reporting General Manager MEP

ROLE PURPOSE

The Procurement Manager MEP holds single-point accountability for the sourcing, procurement, subcontracting and supply chain performance of the MEP business across East Africa. The role is responsible for ensuring that materials, equipment, services and subcontract works are procured competitively, delivered on schedule, comply with technical requirements and support the profitability objectives of the business.

The role exists because MEP EPC projects are won on estimate but delivered through procurement. Material costs represent a substantial proportion of project expenditure, supplier performance directly affects project schedules, and procurement decisions have long-term consequences on project margins, cash flow and client satisfaction. The Procurement Manager is therefore accountable for ensuring that procurement contributes positively to both project execution and commercial performance.

Because the role operates at the intersection of project delivery, commercial control and supply chain management, the incumbent is expected to influence supplier selection, tender support, sourcing strategy, contract negotiations and procurement governance before commitments are made. The role must be equally capable of negotiating strategic supply agreements, validating procurement strategies, controlling supply chain risks and supporting project teams in achieving delivery objectives.

The role reports to the Chief Operating Officer for operational direction and works closely with Project Management, Tendering & Business Development, Finance, Contracts and Stores functions to ensure efficient and commercially sound project execution.

KEY RESPONSIBILITIES

Strategic Procurement and Sourcing

• Develop and implement procurement strategies aligned to business growth and project delivery objectives.
• Establish sourcing plans for major project categories, critical materials and strategic equipment.
• Identify opportunities for procurement cost optimization without compromising quality or delivery performance.
• Develop procurement roadmaps for long-lead and high-value project requirements.
• Conduct market assessments and supplier benchmarking to improve sourcing decisions.
• Support business expansion initiatives through development of regional supplier networks.

Procurement Planning and Project Support

• Participate in project planning activities from tender stage through execution.
• Review project procurement requirements and establish procurement schedules aligned to project milestones.
• Coordinate procurement planning with Project Managers, Engineers and Cost Control teams.
• Ensure procurement activities support project schedules and delivery commitments.
• Identify procurement risks and develop mitigation plans before project commencement.
• Ensure procurement obligations are clearly integrated into project execution plans.

Tendering, Estimation and Commercial Support

• Support Tendering and Business Development teams during bid preparation.
• Obtain accurate supplier and subcontractor quotations within tender timelines.
• Evaluate supplier commercial offers and identify optimal sourcing strategies.
• Provide procurement intelligence relating to market conditions, pricing trends and supply risks.
• Validate procurement assumptions used during costing and estimation exercises.
• Participate in bid reviews to ensure procurement strategies support project profitability.

Supplier and Vendor Management

• Develop and maintain a qualified supplier database covering strategic procurement categories.
• Conduct supplier prequalification, capability assessments and performance evaluations.
• Establish long-term relationships with key manufacturers and strategic suppliers.
• Negotiate commercial terms, pricing agreements, service levels and framework contracts.
• Monitor supplier performance against delivery, quality and commercial criteria.
• Drive supplier improvement initiatives where performance gaps are identified.

Procurement Operations and Contract Administration

• Manage the end-to-end procurement process from requisition through purchase order issuance and delivery.
• Ensure procurement transactions comply with Company policies and approval requirements.
• Review purchase orders and procurement commitments for accuracy and completeness.
• Coordinate procurement documentation and supplier contracts.
• Ensure contractual obligations are clearly understood and monitored throughout execution.
• Resolve commercial and operational procurement issues promptly.

Logistics and Supply Chain Management

• Coordinate logistics activities supporting project execution requirements.
• Monitor transportation, freight forwarding, customs clearance and delivery schedules.
• Work closely with suppliers and logistics providers to mitigate delivery risks.
• Ensure imported materials and equipment comply with project and regulatory requirements.
• Monitor supply chain performance and identify opportunities for improvement.
• Develop contingency plans for critical supply chain disruptions.

Inventory and Stores Coordination

• Coordinate inventory planning and material availability across projects.
• Ensure effective stock management practices are maintained.
• Monitor inventory turnover and reduce excess stock holdings.
• Coordinate material transfers between projects where appropriate.
• Ensure material issuance controls support project cost management.
• Work closely with Stores functions to maintain accurate inventory records.

Cost Control and Commercial Management

• Ensure procurement activities support approved project budgets.
• Monitor procurement savings, cost variances and procurement-related commercial risks.
• Analyze procurement spend and identify areas for improved efficiency.
• Challenge procurement requests that do not align with approved budgets or project needs.
• Drive value-engineering initiatives in collaboration with Engineering and Project Teams.
• Support achievement of gross margin targets through disciplined procurement practices.

Risk, Governance and Compliance

• Apply the Company's procurement policies, procedures and delegation of authority consistently.
• Conduct supplier due diligence and compliance reviews.
• Ensure procurement decisions are transparent, documented and auditable.
• Manage procurement-related risks including supplier concentration, quality failures and delivery delays.
• Cooperate fully with internal and external audits.
• Ensure corrective actions arising from audits are implemented promptly.

Systems, Process and Information Management

• Administer procurement records, supplier databases and procurement reporting systems.
• Ensure procurement information is accurate, complete and available for management review.
• Improve procurement processes and eliminate inefficiencies.
• Develop procurement reporting and analytics supporting better decision-making.
• Promote ERP utilization across procurement activities.
• Reduce dependence on manual systems and uncontrolled procurement practices.

Team Leadership and Stakeholder Relations

• Lead, supervise and develop procurement and supply chain personnel.
• Establish clear performance expectations and accountability standards.
• Build procurement capability in sourcing, negotiations and supply chain management.
• Foster effective relationships with internal departments and external suppliers.
• Represent the Company in supplier negotiations and strategic sourcing discussions.
• Model and enforce the Company's standards of professionalism, ethics and governance.

QUALIFICATIONS AND EXPERIENCE

Education Bachelor's Degree in Supply Chain Management, Procurement, Engineering, Commerce or related discipline

Professional Qualification CIPS, KISM or equivalent professional procurement certification

Post-Graduate MBA, Master's Degree in Supply Chain, Procurement or Business Management

Experience Total Minimum 12 to 15 years in procurement, supply chain or commercial management

Experience Sector EPC, Construction, Engineering or MEP Projects

Experience Procurement Direct responsibility for sourcing, supplier management and project procurement

Experience Commercial Contract negotiations, cost control and procurement risk management

Experience Leadership Managing procurement and supply chain teams in project environments

Technical Knowledge Procurement systems, supply chain planning, sourcing strategies and logistics management

Systems ERP systems, procurement software and advanced Excel

Geographic Exposure East African procurement and supplier market experience

CORE COMPETENCIES

Strategic Sourcing Develops supplier strategies that support profitability and operational reliability

Commercial Judgement Balances cost, quality, delivery and risk when making procurement decisions

Negotiation Capability Secures favorable supplier and subcontractor terms while maintaining strategic relationships

Supply Chain Leadership Coordinates multiple stakeholders to ensure uninterrupted project delivery

Risk Management Anticipates supply chain disruption and implements effective mitigation plans

Procurement Governance Maintains transparent, compliant and auditable procurement processes

Stakeholder Management Builds credibility with suppliers, project teams and senior management

Integrity and Ethics Upholds the highest standards of fairness, accountability and compliance