Procurement Manager | M&E / Construction (ID:713257)

Key Responsibilities

Procurement & Commercial Management

• Manage the end-to-end procurement cycle, from purchase requisitions, RFQs and tender/quotation evaluation to purchase orders, delivery follow-up, receipt confirmation and invoice resolution.
• Source, evaluate and negotiate with suppliers, subcontractors and service providers based on cost, quality, technical compliance, delivery, capacity, reliability and commercial terms.
• Develop sourcing strategies and alternative suppliers for critical and recurring purchases to manage cost, delivery and supply continuity risks.
• Lead commercial negotiations within the approved authority and escalate exceptions where required.
• Maintain accurate vendor, pricing, contract, open-order and savings records.
• Prepare monthly procurement reports covering spend, savings, commitments, supplier performance, risks and corrective actions.

Procurement Governance & Compliance

• Ensure all procurement activities comply with Malaysian laws, company procedures, internal controls, delegated authority and applicable with company policies.

• Apply ethical sourcing, anti-bribery, conflict-of-interest, confidentiality, health & safety and human-rights requirements in procurement activities.

• Conduct supplier due diligence and ensure required declarations, approvals and supporting documents are completed before supplier appointment or purchase commitment.

• Ensure procurement decisions are transparent, properly evaluated, approved and fully documented.

• Monitor supplier and subcontractor compliance, identify risks or control gaps and follow up on corrective actions.

• Maintain audit-ready procurement records and support internal and external audits.

Team Management

• Plan and allocate work across the procurement and administration team based on priorities, workload and deadlines.
• Set clear expectations and monitor team performance, quality and delivery.
• Coach and guide team members on procurement procedures, commercial judgement, documentation and compliance.
• Review and approve team outputs within delegated authority.
• Conduct regular team meetings, maintain action trackers and ensure adequate work coverage.
• Address performance or conduct issues and escalate matters appropriately to management and HR.

Process Improvement

• Review procurement and administration processes to identify delays, duplicate work, control gaps and recurring issues.
• Implement practical improvements such as standard templates, approval workflows, procurement trackers, dashboards, supplier scorecards and category plans.
• Identify opportunities for cost savings, risk reduction, process efficiency and supplier development.
• Lead assigned cross-functional improvement initiatives and track actions, owners, deadlines and outcomes.

Supplier & Stakeholder Management

• Build and maintain effective relationships with suppliers while protecting the Company's commercial and operational interests.
• Conduct periodic supplier performance reviews covering quality, delivery, service, commercial performance, safety and compliance.
• Develop corrective action plans for underperforming suppliers and monitor improvement.
• Work closely with Finance, HR, Operations, Project, Engineering, Site and Management teams to understand requirements and resolve procurement issues.
• Provide clear and timely updates on procurement status, risks, dependencies and changes.
• Present fact-based recommendations and options to management when required.

Job Requirements

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Engineering or a related discipline.

• Minimum 5 years of relevant procurement experience, with experience coordinating or supervising staff, workstreams or suppliers.

• Experience in M&E, construction, engineering, data centre or project-based environments is highly preferred.

• Strong knowledge of sourcing, RFQ/tender management, commercial evaluation, negotiation and supplier management.

• Good understanding of purchase-to-pay processes, procurement governance, audit documentation and internal controls.

• Proven ability to lead a small team, set priorities, coach junior employees and manage performance.

• Proficient in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.

• Experience with ERP, procurement, workflow or reporting systems is an advantage.

• Strong negotiation, analytical, planning, communication, stakeholder management and problem-solving skills.

• Able to work independently, exercise sound judgement and escalate issues appropriately based on risk.