Procurement Officer – ACE Group Entities

Procurement Officer – ACE Group Entities
Department: Procurement Departments
Reporting To: Manager Procurement
Location: ACE Group of Companies
Job Summary
We are seeking a detail-oriented Procurement Officer to manage the sourcing and procurement of goods and services for assigned ACE Group entities, excluding civil and construction procurement. The role focuses on competitive sourcing, vendor management, price negotiation, purchase order processing, and procurement documentation in accordance with company policies and approval procedures.
Key Responsibilities

• Identify, evaluate, and maintain approved vendors for IT equipment, office supplies, maintenance, media equipment, and other goods and services.
• Obtain competitive quotations against approved requisitions and seek updated quotations whenever market prices change.
• Prepare comparative statements, verify pricing accuracy, and ensure quotations cover the same scope and specifications.
• Manage vendor communication, negotiations, delivery follow-ups, and invoice-related queries.
• Document vendor evaluations, selection rationale, and annual rate benchmarking.
• Support annual cross-entity vendor-spend reporting for management and Finance.
• Process requisitions and purchase orders through HRMS, ensuring compliance with procurement SOPs and Policies
• Maintain complete procurement records for each assigned entity and ensure timely processing in line with operational SLAs.
• Coordinate with requesters, Accounts, and relevant departments to support timely delivery and accurate invoice matching.

Qualifications & Experience

• Bachelor’s degree in supply chain management, Procurement, Business Administration, Commerce, or a relevant discipline.
• Preference will be given to candidates with a degree or qualification in Supply Chain Management or Procurement.
• 2–4 years of relevant experience in procurement, purchasing, or supply chain operations.
• Strong vendor negotiation, sourcing, and relationship management skills.
• Proficiency in MS Excel and HRMS or similar procurement systems.
• Good written and verbal communication skills in English and Urdu.

Required Skills

• Vendor sourcing and evaluation
• Competitive bidding and quotation analysis
• Price negotiation and cost control
• Purchase order processing and documentation
• Procurement compliance and reporting

Coordination, communication, and time management