PROCUREMENT OFFICER

Job Purpose To manage and coordinate procurement activities for both the Lodge and Trust Institution, ensuring efficiency, cost-effectiveness, and compliance with procurement policies and procedures.

Key Responsibilities Discover more

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• Develops and implements procurement plans in line with institutional needs and budgets.
• Ensures procurement activities adhere to policies, procedures, and regulatory requirements.
• Develops reliable sources of supply for goods and services.
• Establishes and maintains cordial relationships with vendors and suppliers.
• Negotiates cost-effective deals while ensuring quality and timely delivery.
• Monitors supplier performance and compliance with contractual terms.
• Prepares and monitors bid documents to ensure compliance with the bidding process.
• Conducts bid analysis and provide recommendations on purchases.
• Tracks orders and deliveries to ensure timely receipt of goods and services.
• Monitors and enforces expediting of delayed orders with suppliers.
• Resolves procurement-related issues with suppliers and internal clients.
• Updates and maintains complete and accurate procurement records for audit and future reference.
• Prepares quarterly procurement reports for management review.
• Perform any other duties as may be assigned by the supervisor.

Qualifications, Skills And Experience Required

• Grade Twelve (12) School Certificate.
• Bachelor of Science in Public Procurement or equivalent.
• Professional certification in procurement (e.g., CIPS, ZIPS membership)
• At least 3 years working experience
• Knowledge of ERP procurement systems.
• Strong analytical and negotiation skills.
• Excellent organizational and communication skills.
• High ethical standards and confidentiality in procurement processes.
• Excellent communication and interpersonal skills to manage relationships with internal stakeholders and suppliers.
• Meticulous attention to detail to ensure accuracy in procurement processes and documentation.

Applications accompanied by photocopies of certified academic and professional qualifications with a detailed Curriculum Vitae giving at least three (3) traceable references should be sent to;

The Executive Director Zambia Institute of Mass Communications Educational Trust Plot 3529 Government Road P.O Box 50386 RW Lusaka. Or send via email to