Procurement Officer

Core Requirements of the Post

Procurement Operations

• Manage and support the end-to-end procurement process, including sourcing, quotation evaluation, purchase requisitions, purchase orders, supplier management, contract administration, inventory coordination and invoice reconciliation.
• Support the continuous improvement and digitalisation of procurement and operational processes through workflow automation, data management and system optimisation.
• Support the Deputy Head of Operations in implementing digital initiatives, operational reporting, data governance and process improvement projects.
• Support the Facilities Manager in procurement activities relating to tenders.
• Obtain and evaluate quotations from suppliers to ensure competitiveness, quality, and value for money.
• Process purchase requisitions and ensure timely fulfillment of procurement requests.
• Monitor order status, delivery schedules, and resolve procurement-related issues.

Vendor Management

• Source, qualify, and maintain relationships with suppliers and service providers.
• Conduct supplier evaluations and performance reviews.
• Negotiate pricing, delivery terms, service levels, and contractual agreements.
• Maintain accurate procurement records, contracts, and documentation.
• Support audits by providing procurement-related documentation and reports.
• Mitigate procurement and supplier-related risks through proper due diligence and vendor assessment.

Stakeholder Collaboration

• Work closely with internal departments to understand procurement requirements and business needs.
• Coordinate with Finance, Operations, and end-users to ensure smooth procurement processes.

Other Requirements

• Contribute positively to the morale and community spirit in the school.
• Work effectively in different teams.
• Assist in whole school marketing initiatives and contribute to the growth of the school.
• Always operate within the stated policies and practices of the school.
• Maintain an up-to-date knowledge and understanding of curriculum and innovative pedagogy.
• Meet responsibilities regarding safeguarding; health and safety, equal opportunities and other relevant legislation and conform to professional and ethical requirements.
• Any other appropriate duties as allocated by the Deputy Head of Operations or Director of Operations.

Promote and adhere to the Nord Anglia Education vision and values:

• Opportunity - for us, opportunities need to be meaningful, about achieving potential and making progress.
• Impact - for us, impact is about making a difference. It needs to be immediate, positive and lasting.
• Leadership - for us, leadership is about considering the team’s needs as well as your own, setting inspiring examples, being supportive and showing real accountability and responsibility.
• Respect - for us, respect is about listening, being inclusive, showing tolerance and getting the little things right.

All staff are required to manage effective personal development as part of NAE’s

commitment to invest in staff as the key resource in the organisation.

Everyone must ensure that they meet their statutory responsibilities and adhere to NAE and school policies regarding Health and Safety, Equal Opportunities and other relevant legislation.