Procurement Officer

TPRS Elite Limited is looking for a highly organised, detail-oriented, and commercially astute Procurement Officer to join our team.

The Procurement Officer will be responsible for managing the procurement process from approved request to vendor engagement, delivery/job completion, verification, documentation, and payment recommendation.

This is a hands-on role for someone who understands that procurement is not simply about buying — it is about getting the right quality, quantity, and value while maintaining proper controls and documentation.

KEY RESPONSIBILITIES

1. Procurement & Vendor Management

• Manage the procurement process from approved internal request to completion.
• Source and engage approved vendors for goods, services, fabrication, repairs, installations and projects.
• Obtain and review vendor quotations.
• Negotiate prices, discounts and payment terms where appropriate.
• Ensure all vendor quotations clearly state materials, labour, quantities, specifications and applicable payment terms.
• Maintain accurate vendor records and ensure vendor documentation is complete.
• Ensure vendors are properly registered and categorised on Odoo.

2. ERP Procurement Documentation

• Raise and manage procurement activities on the ERP
• Ensure vendor quotations, approvals, invoices, and supporting documents are uploaded correctly.
• Maintain a complete audit trail for every procurement transaction.
• Ensure procurement requests do not bypass the approved ERP workflow.
• Track pending approvals, deliveries, jobs and outstanding balance payments.

3. Material Verification & Control

• Physically verify materials supplied by vendors against approved quotations before work commences.
• Confirm quantities, measurements, specifications and quality.
• Ensure vendors do not commence work until materials have been verified.
• Ensure all materials purchased by the company remain the property of the company
• Ensure unused and reusable materials are recovered after completion of jobs.
• Coordinate with the Store Officer to ensure recovered materials are properly received and recorded on ERP

4. Delivery & Supply Verification

• Verify all vendor deliveries against approved quotations and invoices.
• Physically count, measure, or weigh materials where applicable.
• Identify shortages, discrepancies, damaged goods, or incorrect specifications.
• Ensure accepted goods are properly documented and received into the store through ERP
• Ensure materials are subsequently issued from the store to the requesting department through the approved process.

6. Job Completion & Payment Documentation

• Prepare and obtain signatures on Job Completion Forms.
• Ensure completion evidence is uploaded to ERP
• Confirm that unused/reusable materials have been returned before recommending balance payment.
• Prepare balance-payment requests only after all required evidence has been provided.
• Work closely with Accounts to ensure that payment requests are properly supported.
• Ensure applicable vendor deductions and payment terms are correctly documented.

7. Procurement Controls

• Ensure no procurement proceeds without an approved request.
• Ensure no vendor commences work without the required approval.
• Ensure variations are properly documented and approved.
• Ensure procurement transactions are supported by the required documentation.
• Identify procurement risks, discrepancies, and potential cost leakages and escalate them promptly to the CFO.

REQUIREMENTS

• Bachelor's degree/HND in Procurement, Supply Chain Management, Business Administration, Accounting, Finance, Economics or a related field.
• 2–5 years' relevant procurement experience, preferably in an environment involving projects, construction, events, facilities, fabrication, logistics or general procurement.
• Strong negotiation and vendor-management skills.
• Excellent attention to detail.
• Strong numerical and analytical ability.
• Good understanding of procurement controls and documentation.
• Ability to physically inspect and verify quantities of materials.
• Good knowledge of Microsoft Excel/Google Sheets.
• Experience using Odoo or another ERP/procurement system is an advantage.
• Excellent communication and follow-up skills.
• Ability to work independently and manage multiple procurement activities simultaneously.
• Must be comfortable with hands-on, on-site procurement verification and vendor supervision.

THE IDEAL CANDIDATE

We are looking for someone who is:

✔ Extremely organised✔ Detail-oriented✔ Honest and trustworthy✔ Commercially minded✔ Strong in negotiation✔ Very good at follow-up✔ Comfortable challenging discrepancies✔ Not afraid to physically verify quantities✔ Excellent with documentation✔ Process-driven✔ Able to work under pressure✔ Comfortable using technology and ERP systems

This is not a desk-only procurement role. The successful candidate must be willing to physically inspect materials, visit work sites, verify quantities and follow procurement activities through to completion.

KEY PERFORMANCE INDICATORS

Performance will be measured by:

• Procurement turnaround time
• Cost savings/negotiated value
• Accuracy of procurement documentation
• Vendor compliance
• Material verification accuracy
• Reduction in procurement discrepancies
• Timely completion of vendor jobs
• Recovery of unused/reusable materials
• Odoo documentation compliance
• Timeliness and accuracy of balance-payment requests
• Vendor performance and issue resolution

Pay: ₦180,000.00 - ₦250,000.00 per month

Application Question(s):

• Email:
• Whatsapp:
• Do you live around Ilasa, Lagos State, Nigeria? (Yes or No) If no, please tell us your plan to commute

Work Location: In person