Procurement Officer

Purpose of Role:

Reporting to the Finance Manager, the Procurement Officer will be responsible for managing and supporting the procurement of materials, plant, equipment, vehicles, services and subcontract resources required to support the safe, efficient and commercially effective delivery of Gaeltec Utilities UK Ltd.'s utility and overhead line operations. Working closely with Operations, Project Management, Stores, Transport, Finance, HSEQ and Senior Management, the Procurement Officer will ensure that goods and services are sourced competitively, purchased in accordance with company procedures, delivered when required and meet the required standards of quality, specification and compliance. The role will play an important part in controlling procurement costs, maintaining reliable supply chains and ensuring that operational teams have the materials and resources required to deliver projects safely and efficiently.

Role Responsibilities:

Procurement and Purchasing

· Manage the day-to-day procurement of materials, equipment, plant, tools, PPE, consumables and services required across the business.

· Obtain and evaluate quotations from approved and potential new suppliers.

· Ensure purchases represent the best overall value, considering price, quality, availability, lead time, reliability and supplier performance.

· Raise and manage purchase orders in accordance with company procedures and delegated authority levels.

· Ensure purchases are correctly coded and allocated to the appropriate project, cost centre or department.

· Monitor outstanding purchase orders and ensure materials and services are delivered within agreed timescales.

· Identify opportunities to consolidate purchasing and achieve cost savings through volume purchasing and supplier agreements.

· Support competitive tendering and quotation exercises for larger purchases and contracts.

· Ensure appropriate approval is obtained before commitments are made.

Utilities and Overhead Line Materials

· Develop a strong understanding of the materials and equipment required for overhead line and utility operations.

· Procure specialist materials including, where applicable, poles, conductors, cables, fittings, insulators, transformers, earthing equipment, line hardware, jointing materials and associated components.

· Source operational equipment, tools and specialist plant required by overhead linesmen and site teams.

· Ensure materials are procured to the correct specification and applicable client, manufacturer, industry and regulatory requirements.

· Liaise with Operations and Engineering personnel to confirm technical specifications where required.

· Monitor availability and lead times for critical and long-lead materials and proactively identify potential supply issues.

Supplier Management

· Establish and maintain professional relationships with key suppliers and subcontractors.

· Maintain an up-to-date approved supplier database.

· Monitor supplier performance, including quality, cost, delivery and responsiveness.

· Address delivery, quality and service issues with suppliers and escalate significant concerns where appropriate.

· Support supplier reviews and performance assessments.

· Assist with negotiating improved pricing, payment terms, delivery arrangements and service levels.

· Identify alternative suppliers to reduce dependency and improve business resilience.

· Ensure supplier documentation, insurance and other required compliance information is maintained where applicable.

Stock and Materials Management

· Work closely with the Stores and Operations teams to maintain appropriate stock levels.

· Support effective management of minimum and maximum stock levels for critical materials.

· Monitor stock usage and identify trends that may affect future procurement requirements.

· Assist in reducing obsolete, surplus or slow-moving stock.

· Coordinate procurement with project programmes and operational requirements to minimise shortages and unnecessary stockholding.

· Support accurate recording of purchased materials and goods received.

· Investigate discrepancies between purchase orders, deliveries and invoices.

Project and Operational Support

· Work closely with Project Managers and Supervisors to understand upcoming material and procurement requirements.

· Review project programmes and identify procurement requirements sufficiently in advance.

· Support mobilisation of new projects by ensuring required materials, equipment and services are available.

· Coordinate urgent and reactive procurement requirements where operational circumstances require.

· Maintain visibility of critical procurement items and communicate potential delays to relevant stakeholders.

· Assist Project Managers in monitoring material costs against project budgets.

· Support the identification of procurement-related commercial risks and opportunities.

Commercial and Cost Control

· Ensure procurement activity is undertaken within approved budgets and delegated authority.

· Maintain accurate procurement records and reporting.

· Provide regular reports on purchasing activity, supplier spend, outstanding orders and cost-saving opportunities.

· Support Finance with invoice queries, purchase order matching and supplier account issues.

· Identify opportunities to reduce expenditure without compromising safety, quality or operational performance.

· Assist with annual procurement budgets and forecasting.

· Support the Commercial function with procurement data required for project cost analysis and reporting.

Compliance, Quality & HSEQ

· Promote and uphold Gaeltec Utilities UK Ltd.'s commitment to health, safety, environmental and quality standards.

· Ensure purchased materials and equipment meet required specifications and relevant standards.

· Consider sustainability, environmental impact and whole-life cost when evaluating procurement options.

· Ensure suppliers are appropriately vetted and approved in accordance with company procedures.

· Maintain appropriate records and documentation to demonstrate procurement compliance.

· Immediately report any concerns relating to unsafe, defective or non-compliant products or services.

· Support the company's commitment to ethical and responsible procurement.

Systems and Administration

· Maintain accurate procurement records and documentation.

· Ensure purchase orders, quotations, supplier correspondence and delivery documentation are retained appropriately.

· Utilise company procurement, ERP, finance, stock management and Microsoft Office systems effectively.

· Develop and maintain procurement reports, spreadsheets and dashboards as required.

· Ensure procurement information is accurate, current and readily accessible to authorised personnel.

· Assist with the development and continuous improvement of procurement procedures and processes.

Role Objectives:

The Procurement Officer will be expected to contribute to the following key objectives:

· Ensure operational teams have the right materials, equipment and services available at the right time.

· Obtain the best overall value for the company without compromising safety, quality or delivery.

· Develop a robust and reliable supplier network.

· Improve visibility and control of procurement expenditure.

· Reduce avoidable procurement costs and supply-chain disruption.

· Support effective project mobilisation and delivery.

· Ensure procurement activity is compliant, transparent and properly documented.

· Establish effective procurement processes that can support the continued growth of the business.

Key Performance Indicators:

Performance in the role may be measured against:

· Procurement cost savings and cost avoidance.

· Supplier pricing and competitiveness.

· On-time delivery of critical materials.

· Supplier performance and reliability.

· Accuracy of purchase orders and procurement records.

· Compliance with procurement procedures and approval processes.

· Reduction in urgent or unplanned purchasing.

· Stock availability and reduction in material shortages.

· Reduction in obsolete or surplus stock.

· Internal stakeholder satisfaction.

· Contribution to project and operational cost control.

Benefits:

• Cycle to work scheme
• Free parking

Application question(s):

• Do you have experience as a procurement officer? if so, how many years experience?

Work Location: In person