Procurement Officer

Extinguished, Inc.
Location: Quezon City, Metro Manila
Employment Type: Full-Time

JOB OVERVIEW

We are looking for a Procurement Officer / Procurement Staff to handle local procurement activities for materials, equipment, and supplies. The role will be responsible for sourcing suppliers, processing purchase orders, coordinating deliveries, maintaining procurement records, and supporting project and operational requirements.

The successful candidate should be organized, detail-oriented, and capable of coordinating effectively with suppliers and different internal departments.

KEY RESPONSIBILITIES

Local Procurement

• Source and evaluate local suppliers for materials, equipment, and office supplies.
• Prepare and issue Purchase Orders (POs) based on approved requisitions.
• Follow up on orders and ensure timely delivery of materials.
• Address delivery delays, discrepancies, returns, and warranty concerns.
• Maintain updated supplier price lists and monitor market pricing.

Supplier Coordination

• Coordinate with suppliers regarding product availability, order status, and delivery schedules.
• Assist in negotiating prices and payment terms, subject to approval.
• Maintain and update supplier databases and records.
• Ensure suppliers meet company requirements and standards.

Documentation & Control

• Maintain organized records of POs, quotations, invoices, and supplier documents.
• Ensure procurement documents are complete and accurate.
• Coordinate with Accounting regarding payment processing and supporting documents.
• Ensure all procurement transactions are properly approved and documented.

Cross-Department Coordination

• Coordinate with Design & Estimate and Implementation teams regarding material requirements.
• Review Requests for Quotation (RFQs) for completeness, including specifications and quantities.
• Support project teams in preventing material shortages and site delays.
• Coordinate with Project and Preventive Maintenance teams regarding supplier requirements.

Sales & Technical Support

• Assist in preparing quotations and proposals when required.
• Provide product information, data sheets, and supplier details to the Sales team.
• Provide updated material pricing to support cost estimates and quotations.

Monitoring & Reporting

• Track purchase requests, purchase orders, and deliveries.
• Monitor supplier performance and report delays or procurement risks.
• Provide regular updates on procurement activities to the Purchasing Supervisor.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing, Logistics, or a related field.
• Preferably with experience in procurement, purchasing, or supply chain operations.
• Experience in construction, engineering, MEPF, fire protection, or technical industries is an advantage.
• Knowledge of local suppliers and market pricing is preferred.
• Good negotiation and supplier coordination skills.
• Strong organizational and documentation skills.
• Proficient in Microsoft Office, particularly Excel.
• Detail-oriented and able to manage multiple procurement requests simultaneously.
• Good communication and interpersonal skills.
• Willing to work in Quezon City.

HOW TO APPLY

Interested applicants may apply through JobStreet or send their updated resume to:

[email protected]

Please use “Procurement Officer – [Your Name]” as the subject of your email.