Procurement Officer

Role Overview The Procurement Officer will manage the end-to-end procurement process at AIFF, ensuring timely, transparent and cost-effective procurement of goods and services in accordance with approved budgets, internal policies and applicable procurement procedures.

Key Responsibilities

• Coordinate procurement requirements from departments and obtain approved specifications, quantities and budgets.
• Source vendors and obtain, evaluate and compare quotations, proposals and commercial terms.
• Prepare comparative statements, purchase recommendations, purchase orders and related procurement documentation.
• Coordinate tendering / RFQ processes, vendor evaluation, negotiations and approvals as required.
• Maintain an updated vendor database and support vendor onboarding, due diligence and performance monitoring.
• Coordinate delivery, inspection, acceptance and invoice processing with relevant departments and Finance.
• Monitor purchase orders, delivery timelines, pending requirements and procurement status.
• Maintain complete procurement records, contracts, quotations, approvals and vendor correspondence for audit and reference.
• Support procurement for AIFF competitions, events, camps, travel, office operations and other organisational requirements.
• Identify opportunities for cost efficiency while maintaining quality, timelines and compliance with AIFF procedures.

Key Skills & Competencies

• Procurement and vendor management
• Quotation comparison and commercial evaluation
• Tendering / RFQ process management
• Negotiation and cost analysis
• Purchase order and contract administration
• Strong documentation and record-keeping
• Stakeholder and vendor communication
• Budget awareness and attention to detail
• MS Office / Excel and procurement or ERP systems
• Ability to manage multiple requirements under tight timelines

Qualifications & Experience

• Graduate degree in any discipline;
• Qualification in Procurement, Supply Chain, Commerce, Management or a related field will be an advantage.
• Relevant experience in procurement, purchasing, vendor management or administration, preferably in sports, corporate, government, federation or similarly structured organisation.

Please fill in the Google form link below to send the applications in soft copy.

https://forms.gle/YJUf2MCUAF3EAsUK9

Only shortlisted candidates will be contacted for an interview, the date and time of which will be communicated via email.

AIFF reserves the right to cancel/reject the vacancy or applications without assigning any reason.