Procurement Officer

Company Profile

PT. Formula One Surf Indonesia is manufacturing company based in Bali. Specialising in the production of high quality surfboards and surfboard foam, our products are supplied to the Indonesian market and exported globally.

Our company is expanding so we are searching for dedicated and enthusiastic people to join our operations team.

About You.

We are looking for someone who desires a long-term career in international business. The right candidate will be hard working, confident in their abilities, and have strong proven experience working in a busy manufacturing office.

Your attention to detail is second to none and your organizational skill drives your daily work. You are a strong communicator who does not limit their work to just their daily tasks, but who wants to grow with a supportive company.

We work closely with our affiliated company in Australia so experience with multi-national companies is desired, and strong English (written and verbal) is a must.

If you are ready to start a new challenge in a fun industry, we want to hear from you!

About the Role.

As a part of our administrative team, this position is essential to the successful control of our production. Your daily work will range from preparing the orders for production, data entry into our production and accounting systems, support to our Operations Manager, and other ad hoc tasks as required. We are a new company that is rapidly growing and no two days are the same.

Why Join us?

We have a collaborative environment where everyone’s opinion is valued. We aim to support all our staff and help them develop their careers as the company grows. We are driven and focused on the success of the company, yet we still enjoy our working time. Our company is friendly, inclusive, and dynamic. We are ready for you to join our team.

Responsibilities:

• Handle purchasing and procurement activities based on company needs.
• Source and evaluate suppliers/vendors based on price, quality, availability, and delivery time.
• Request and compare quotations from suppliers.
• Negotiate prices, payment terms, and delivery schedules with vendors.
• Prepare Purchase Orders (PO) and ensure purchasing documentation is complete.
• Monitor order status and follow up with suppliers regarding delivery.
• Coordinate with Operations, Warehouse, Finance, and other departments regarding purchasing requirements.
• Maintain accurate records of suppliers, quotations, POs, and purchasing transactions.
• Monitor stock levels and coordinate purchasing to avoid shortages.
• Ensure all purchases comply with company procedures and approval processes.
• Build and maintain good relationships with suppliers.
• Support cost control and identify opportunities to improve purchasing efficiency.
• Inventory planning from international suppliers. Coordinate purchasing to ensure the factory does not experience shortages.
• Coordinate import shipments of the orders with freight agents and international suppliers.
• Coordinate export shipments of customer orders as required from time to time.

Requirements:

• Minimum 1 years of experience in Procurement/Purchasing, preferably in manufacturing or similar industries.
• Minimum Diploma/Bachelor's degree in Business Administration, Management, Accounting, Supply Chain, or related field.
• Good negotiation and communication skills.
• Strong attention to detail and good organizational skills.
• Able to work independently and as part of a team.
• Good time management and able to handle multiple purchasing requests.
• Proficient in Microsoft Office, especially Excel.
• Good English communication skills, both written and verbal, is preferred.
• Able to work under pressure and meet deadlines.
• Honest, responsible, proactive, and willing to learn.
• Able to evaluate suppliers and make purchasing decisions based on company requirements.
• Immediate availability is preferred.

Preferred Skills

• Experience using ERP/accounting/purchasing systems.
• Experience handling local and overseas suppliers.
• Understanding of inventory, warehouse, and purchasing processes.
• Familiarity with import/export procedures is an advantage.
• Good analytical and problem-solving skills.

Work Location: In person