Procurement Officer

We're Hiring: Procurement Officer

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Experience Level: Mid-Level

Work Arrangement: Fully Remote

About Us

We are a globally focused organization committed to building efficient, transparent, and commercially effective procurement operations across diverse markets.

Our Procurement teams collaborate across Finance, Operations, Supply Chain, Engineering, Technology, Legal, Commercial, and business functions to source goods and services, manage supplier relationships, control costs, and ensure reliable delivery of business requirements.

The Role

We are seeking an experienced Procurement Officer to manage day-to-day procurement activities, including sourcing, supplier coordination, quotation management, purchase orders, procurement documentation, delivery follow-up, and spend monitoring.

The ideal candidate will combine strong procurement discipline with commercial awareness and attention to detail to ensure goods and services are sourced competitively, purchased in accordance with approved requirements, delivered on time, and properly documented.

Key Responsibilities

• Manage day-to-day procurement activities for assigned categories, departments, projects, or business units.
• Review purchase requisitions and procurement requests for completeness and appropriate approvals.
• Validate specifications, quantities, delivery requirements, budgets, and supporting documentation.
• Source suitable suppliers based on quality, price, availability, capability, and delivery requirements.
• Conduct supplier searches and maintain an approved supplier network.
• Request and evaluate quotations, proposals, and commercial offers from suppliers.
• Prepare quotation comparison sheets and procurement evaluation summaries.
• Analyze supplier pricing, commercial terms, lead times, payment terms, warranties, and delivery conditions.
• Support competitive sourcing and ensure procurement activities provide appropriate value for money.
• Negotiate pricing and commercial terms within delegated authority.
• Coordinate with internal stakeholders to clarify technical, operational, commercial, and service requirements.
• Ensure procurement specifications are clear, complete, and suitable for supplier sourcing.
• Prepare purchase orders and procurement documents accurately and on time.
• Ensure purchase orders reflect approved prices, quantities, specifications, delivery dates, and contractual requirements.
• Obtain appropriate approvals before issuing purchase orders or committing organizational expenditure.
• Follow up with suppliers to confirm purchase-order acceptance and delivery schedules.
• Monitor supplier order status and proactively address potential delays.
• Coordinate with receiving, warehouse, operations, and requesting departments to confirm delivery and acceptance.
• Resolve procurement-related issues involving quantity discrepancies, quality problems, delayed deliveries, damaged goods, or incorrect documentation.
• Maintain accurate procurement records, purchase orders, quotations, supplier correspondence, and approvals.
• Maintain supplier master data and ensure vendor information remains accurate and complete.
• Support supplier onboarding and ensure required registration and documentation are completed.
• Coordinate supplier due-diligence documentation with Procurement, Finance, Legal, Compliance, and other relevant teams.
• Monitor supplier performance against agreed pricing, quality, delivery, and service expectations.
• Track supplier lead times, delivery performance, responsiveness, and issue resolution.
• Escalate recurring supplier-performance problems and support corrective actions.
• Support supplier performance reviews and procurement-management meetings.
• Monitor procurement spend against approved budgets and purchase requisitions.
• Coordinate with Finance and Cost Control teams to ensure purchases are within approved financial limits.
• Identify pricing variances and investigate significant differences from previous purchases or approved budgets.
• Support spend analysis by category, supplier, department, project, and cost center.
• Identify opportunities for cost savings, consolidation, standardization, and improved purchasing efficiency.
• Support procurement negotiations and cost-reduction initiatives.
• Assist with supplier consolidation and preferred-supplier programs where appropriate.
• Monitor market prices, supplier capacity, lead times, and relevant sourcing trends.
• Support competitive bidding, request-for-quotation, request-for-proposal, and tender activities.
• Prepare procurement evaluation documentation and maintain appropriate audit trails.
• Coordinate with Legal on supplier contracts, terms and conditions, confidentiality agreements, and other contractual requirements.
• Ensure procurement activities comply with approved policies, delegated authorities, ethical standards, and applicable regulations.
• Maintain appropriate segregation of duties and procurement approval controls.
• Monitor procurement transactions for potential conflicts of interest, irregularities, or policy exceptions.
• Support purchase-to-pay processes and coordinate with Accounts Payable to resolve invoice and purchase-order discrepancies.
• Review supplier invoices against purchase orders and delivery confirmations where required.
• Assist with three-way matching and resolution of price, quantity, or receipt discrepancies.
• Support month-end and year-end procurement reporting and financial-close activities.
• Prepare procurement reports covering purchase volumes, spend, supplier performance, savings, outstanding orders, and procurement pipeline.
• Maintain procurement dashboards and tracking reports.
• Monitor open purchase orders and follow up on overdue or incomplete orders.
• Support procurement planning by maintaining upcoming purchasing requirements and expected demand.
• Coordinate procurement requirements for projects, new facilities, business expansions, technology implementations, and operational initiatives where applicable.
• Support procurement-system improvements, e-procurement adoption, automation, and process standardization.
• Maintain procurement procedures, templates, work instructions, and sourcing documentation.
• Support internal and external audits by providing procurement records, supplier documentation, quotations, approvals, and purchase orders.
• Maintain confidentiality of pricing, supplier, contractual, financial, and commercially sensitive information.
• Provide management with timely information on procurement performance, supplier risks, savings opportunities, and outstanding purchasing requirements.

Key Performance Indicators

• Purchase-order processing time
• Procurement cycle time
• Purchase requisition processing time
• Purchase-order accuracy
• Procurement request completion rate
• On-time purchase-order issuance
• Supplier quotation response rate
• Competitive quotation compliance
• Competitive sourcing rate
• Procurement policy compliance
• Approved supplier utilization
• Supplier onboarding cycle time
• Supplier delivery performance
• On-time delivery rate
• Supplier quality performance
• Supplier response time
• Supplier issue resolution time
• Purchase-order fulfillment rate
• Open purchase-order aging
• Procurement spend under management
• Procurement budget compliance
• Purchase-price variance
• Cost savings achieved
• Cost avoidance achieved
• Negotiated savings rate
• Procurement cost reduction
• Supplier consolidation savings
• Contract compliance
• Purchase-order compliance
• Invoice-to-purchase-order match rate
• Three-way matching accuracy
• Procurement data accuracy
• Supplier master-data accuracy
• Procurement documentation completeness
• Procurement audit findings
• Audit issue resolution time
• Procurement exception rate
• Unauthorized purchasing rate
• Emergency procurement rate
• Procurement reporting accuracy
• Procurement reporting timeliness
• E-procurement adoption
• Procurement automation rate
• Supplier performance-review completion
• Procurement stakeholder satisfaction
• Procurement process improvement completion

Ideal Candidate

The successful candidate should have strong experience in procurement, purchasing, sourcing, supply chain, vendor management, or commercial operations , preferably within a corporate, construction, engineering, manufacturing, logistics, technology, professional-services, retail, or project-based environment.

The candidate should demonstrate:

• Strong understanding of procurement and purchasing processes.
• Experience managing purchase requisitions, quotations, purchase orders, and supplier documentation.
• Strong supplier-sourcing and quotation-evaluation skills.
• Experience negotiating pricing, payment terms, lead times, and commercial conditions.
• Strong understanding of procurement controls and approval requirements.
• Experience working with approved supplier lists and supplier onboarding processes.
• Strong supplier relationship-management capabilities.
• Experience monitoring supplier delivery, quality, responsiveness, and performance.
• Strong commercial awareness and cost-analysis capabilities.
• Ability to identify cost-saving and value-for-money opportunities.
• Strong understanding of purchase-to-pay processes.
• Experience with invoice, purchase-order, and goods-receipt discrepancies.
• Familiarity with ERP, e-procurement, purchasing, or supplier-management systems.
• Strong spreadsheet and data-analysis skills.
• Excellent attention to detail and documentation discipline