Procurement Officer

Responsible for managing the company's procurement activities, ensuring the timely sourcing and purchasing of quality materials, supplies, equipment, and services at competitive prices. The position plays a vital role in supporting uninterrupted production operations by maintaining reliable supplier relationships, monitoring purchasing requirements, and ensuring cost-effective procurement practices.

The ideal candidate must have relevant experience in the garments, textile, apparel, or manufacturing industry, with strong knowledge of raw material sourcing, supplier negotiations, inventory coordination, and procurement processes.

KEY RESPONSIBILITIES

1. Procurement & Purchasing Operations

• Handle end-to-end procurement activities, from purchase requisition processing to purchase order issuance and delivery monitoring.
• Source and purchase raw materials, production supplies, equipment, and other operational requirements.
• Ensure timely availability of materials to support production schedules and operational requirements.
• Review purchase requisitions and verify specifications, quantities, and delivery requirements.
• Prepare purchase orders and coordinate with suppliers regarding order confirmations and delivery schedules.
• Ensure all procurement transactions comply with company purchasing policies and approval procedures.

2. Raw Material Sourcing – Garments & Textile

• Source and procure fabrics, yarns, threads, buttons, zippers, labels, packaging materials, trims, accessories, and other production-related supplies.
• Coordinate with Production, Merchandising, Quality Assurance, and Warehouse departments regarding material specifications and requirements.
• Ensure purchased materials meet approved quality standards, specifications, and production requirements.
• Monitor material availability, supplier lead times, and delivery commitments.
• Identify alternative suppliers and substitute materials, subject to proper approval, to minimize production disruptions.
• Assist in sourcing specialized fabrics, textile materials, and production equipment as needed.

3. Supplier Management & Negotiation

• Identify, evaluate, and accredit potential local and international suppliers.
• Negotiate competitive prices, payment terms, delivery schedules, and other purchasing conditions.
• Maintain professional relationships with existing suppliers while continuously exploring alternative sourcing opportunities.
• Conduct supplier performance evaluations based on quality, cost, delivery reliability, and responsiveness.
• Address supplier-related concerns, including delayed deliveries, defective materials, and pricing discrepancies.
• Maintain an updated database of accredited suppliers, quotations, and purchasing agreements.

4. Inventory & Production Coordination

• Coordinate closely with Warehouse and Production departments to monitor material availability and replenishment requirements.
• Review inventory levels and coordinate purchasing requirements to prevent stock shortages and overstocking.
• Monitor critical materials and ensure procurement activities align with production plans.
• Assist in resolving material shortages, delivery delays, and inventory discrepancies.
• Coordinate with Quality Assurance regarding rejected, defective, or nonconforming materials.
• Support inventory optimization and efficient material utilization.

5. Cost Control & Procurement Efficiency

• Conduct price comparisons and evaluate supplier quotations to ensure cost-effective purchasing decisions.
• Identify opportunities for cost reduction without compromising material quality and production requirements.
• Monitor purchasing costs, price fluctuations, and supplier pricing trends.
• Prepare comparative quotation summaries and procurement cost analyses.
• Recommend improvements to purchasing strategies, supplier selection, and procurement procedures.
• Support management in implementing cost-saving initiatives.

6. Purchase Order & Delivery Monitoring

• Monitor outstanding purchase orders and follow up with suppliers to ensure timely delivery.
• Coordinate with Logistics and Warehouse personnel regarding incoming materials and delivery arrangements.
• Verify delivery documentation and coordinate discrepancies with suppliers.
• Ensure proper handling of incomplete, delayed, or incorrect deliveries.
• Maintain updated purchasing records, delivery schedules, and order status reports.

7. Documentation & Reporting

• Maintain accurate procurement records, including purchase requisitions, purchase orders, quotations, supplier contracts, and delivery documents.
• Prepare regular purchasing reports, supplier performance summaries, and procurement monitoring reports.
• Ensure complete documentation for accounting, audit, and management review.
• Coordinate with the Accounting Department regarding supplier invoices, billing discrepancies, and payment requirements.
• Ensure confidentiality of supplier quotations, negotiated prices, and company purchasing information.

8. Compliance & Process Improvement

• Ensure procurement activities comply with company policies, internal controls, and applicable regulations.
• Follow established supplier accreditation and purchasing approval procedures.
• Identify procurement risks and recommend preventive or corrective actions.
• Participate in process improvement initiatives to enhance procurement efficiency.
• Perform other procurement-related duties as assigned by management.

JOB QUALIFICATIONS

• Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Industrial Engineering, or any related field.
• Preferably with 2–4 years of relevant experience in procurement, purchasing, or supply chain operations.
• Experience in garments, textile, apparel, or manufacturing industries is highly preferred.
• Knowledge of sourcing and purchasing fabrics, trims, accessories, and other garment production materials.
• Strong background in supplier sourcing, price negotiation, and vendor management.
• Familiarity with purchase orders, procurement documentation, and inventory management.
• Knowledge of manufacturing operations and production material requirements.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Experience using ERP systems or procurement management software is an advantage.
• Strong analytical, negotiation, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Detail-oriented, resourceful, and capable of managing multiple purchasing requirements.
• Able to work under pressure and meet strict procurement deadlines.
• Willing to work on-site in Lapu-Lapu City, Cebu.

PREFERRED INDUSTRY EXPERIENCE

Candidates with relevant experience in the following industries are highly encouraged to apply:

• Garments Manufacturing
• Textile Manufacturing
• Apparel and Clothing Production
• Export Manufacturing
• Fabric and Textile Trading
• Cut-and-Sew Manufacturing
• Manufacturing and Industrial Procurement

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise

Work Location: In person