Procurement Officer

Job Title: Procurement Officer

Job Summary

We are seeking an experienced Procurement Officer with a strong background in procurement and supply chain operations, preferably within the United Nations (UN), Oil & Gas industry, US Embassy, or US Defense Contracting/LOGCAP environments.

The successful candidate will be responsible for managing end-to-end procurement activities, ensuring compliance with applicable international and US government procurement regulations, maintaining strong supplier relationships, and optimizing procurement and supply chain operations to achieve cost efficiency, quality, and timely delivery.

Key Responsibilities

1. Procurement Strategy & Planning

• Develop and implement cost-effective procurement strategies to improve operational efficiency and minimize supply chain risks.
• Plan and manage procurement activities in accordance with organizational requirements, contractual obligations, and applicable regulations.
• Identify, evaluate, and select qualified suppliers based on quality, cost, delivery capability, compliance, and reliability.
• Conduct market research and sourcing activities to identify competitive suppliers and procurement opportunities.

2. Vendor Management & Compliance

• Establish and maintain strong professional relationships with vendors and suppliers that meet the stringent requirements of the UN, US Embassy, US Government, and US Military contractors.
• Conduct supplier prequalification, evaluations, audits, and performance assessments.
• Monitor supplier performance against agreed contractual terms, quality standards, delivery schedules, and service requirements.
• Ensure suppliers comply with applicable contractual, ethical, legal, and regulatory requirements.
• Manage supplier performance issues and coordinate corrective actions when required.

3. Procurement Operations & Logistics

• Manage the complete procurement cycle, from purchase requisition and sourcing through purchase order issuance, expediting, delivery, and final receipt.
• Prepare and evaluate requests for quotations (RFQs), quotations, bids, and commercial proposals.
• Negotiate pricing, payment terms, delivery schedules, and other commercial conditions with suppliers.
• Coordinate with logistics, warehouse, operations, and other relevant departments to ensure timely delivery of goods and services.
• Monitor purchase orders and follow up with suppliers to ensure compliance with delivery schedules.
• Coordinate international shipments, import/export documentation, customs clearance, and related logistics requirements.

4. Risk Management & Compliance

• Ensure procurement activities comply with applicable organizational policies, contractual requirements, international regulations, and US government procurement requirements, where applicable.
• Promote high standards of integrity, transparency, and ethical conduct throughout the procurement process.
• Ensure compliance with anti-corruption, anti-bribery, conflict-of-interest, and supplier due-diligence requirements.
• Conduct procurement risk assessments and implement appropriate mitigation measures.
• Maintain complete and accurate procurement records, documentation, and audit trails.
• Support internal and external audits by providing required procurement documentation and records.

5. Budget & Cost Control

• Develop and manage procurement budgets in coordination with relevant departments.
• Monitor procurement expenditures and ensure purchases remain within approved budgets.
• Identify cost-saving opportunities through strategic sourcing, competitive bidding, supplier negotiations, and contract optimization.
• Analyze supplier quotations and market prices to ensure competitive and cost-effective purchasing decisions.
• Work closely with Finance and Accounting teams to ensure accurate financial reporting, cost control, and transparency.

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Engineering, or a related field.
• 2–5 years of relevant experience in procurement, supply chain management, purchasing, or contract management.
• Experience with UN agencies, US Embassy/US Government contracts, Oil & Gas companies, or US Military/Defense contractors, particularly in LOGCAP-related environments, is highly desirable.
• Proven experience in international procurement, sourcing, supplier management, import/export procedures, customs clearance, and international logistics.
• Good understanding of government contracting and procurement principles.
• Knowledge of applicable international trade regulations, compliance requirements, and procurement standards.
• Strong negotiation, analytical, problem-solving, and decision-making skills.
• Proficiency in procurement systems/software and Microsoft Office Suite, particularly Excel and Word.
• Excellent written and verbal communication skills.
• Strong stakeholder management and interpersonal skills.
• Ability to work effectively in a multicultural and cross-functional environment.

Work Location: In person