Procurement Officer

About the role

A Procurement Specialist will be responsible for organizing all procurement activities relating to Request for Information (RFI), Request for Proposal (RFP) and request for Quotation (RFQ), handling cost analysis and vendor negotiations, maintaining database of contracts and supplier information, creating and managing Purchase Orders, initiating and facilitating supplier performance reviews, drafting and modifying contracts and agreements, facilitating Vendor Outsourcing Assessment process and Accreditation, and meeting with suitable vendors to assess their products and services.

Key responsibilities

• Organize all procurement activities relating to Request for Information (RFI), Request for Proposal (RFP) and request for Quotation (RFQ)
• Handle cost analysis and vendor negotiations to ensure award recommendation considers quality, risk, cost, value, and procedural compliance
• Maintain database of contracts and supplier information and monitor supplier performance
• Create and manage Purchase Orders (including resolution of PO-related issues)
• Initiate and facilitate supplier performance reviews
• Draft and modify contracts, services agreements, amendments and statements of work in accordance with negotiated terms, conditions, pricing and service requirements
• Facilitate Vendor Outsourcing Assessment process and Accreditation
• Conduct process walkthrough and training sessions to employees
• Meet with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns

Requirements:

• At least 3 years of relevant experience in procurement, property admin, general services and accounts payable
• Possess general knowledge, skills and competencies on facilities management and building admin policies and regulations
• Passion for doing impactful work, accountability for actions, full initiative, and integrity that places honesty above all else
• Detail-oriented individual and ability to multi-task
• Willingness to learn and grow, self motivated and result oriented
• Good oral and written communications skills, time management and organizational skills
• Able to work under pressure with tight deadline and a good team player
• Experience in Oracle system is a plus