Procurement Officer

About the Role

Property Shop Investment (PSI) is looking for an experienced and detail-oriented Procurement Officer to manage the company's purchasing activities, supplier relationships, and procurement processes.

The ideal candidate will be responsible for sourcing quality products and services, negotiating competitive prices, managing purchase orders, and ensuring timely delivery of supplies across the company's offices and departments.

This position requires strong negotiation skills, good knowledge of the UAE supplier market, and the ability to manage multiple purchasing requests while maintaining quality and cost efficiency.

Key Responsibilities:

Procurement and Purchasing

• Handle daily procurement activities, including sourcing, purchasing, and coordinating the delivery of goods and services.
• Receive and review purchase requests from different departments.
• Prepare and process purchase orders (POs), requests for quotations (RFQs), and purchase requisitions.
• Obtain and compare quotations from multiple suppliers to secure the best prices, quality, and delivery terms.
• Ensure all purchases follow company budgets, approval procedures, and procurement policies.

Supplier and Vendor Management

• Identify, evaluate, and maintain relationships with reliable local and international suppliers.
• Negotiate prices, payment terms, contracts, and delivery schedules.
• Monitor supplier performance to ensure quality standards and timely delivery.
• Maintain an updated database of approved suppliers, quotations, contracts, and purchasing records.
• Resolve supplier-related concerns, including delayed deliveries, incorrect orders, and product quality issues.

Operations and Coordination

• Coordinate procurement requirements for office supplies, furniture, equipment, IT-related items, marketing materials, and other operational needs.
• Work closely with the Administration, Finance, IT, Marketing, and Operations departments.
• Track purchase orders and follow up with suppliers to ensure timely delivery.
• Verify delivered items against purchase orders and approved specifications.
• Coordinate with the Finance team regarding invoices, payment requests, and supporting documents.
• Maintain accurate procurement records and prepare purchasing reports when required.

Cost Control and Compliance

• Identify opportunities to reduce purchasing costs without compromising quality.
• Monitor procurement expenses and support effective budget management.
• Ensure proper documentation and compliance with internal purchasing procedures.
• Maintain confidentiality, transparency, and professionalism when dealing with suppliers and company information.

Qualifications and Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.
• Minimum 2 to 3 years of experience in procurement or purchasing, preferably within the UAE.
• Good knowledge of the UAE supplier market, purchasing procedures, and vendor management.
• Experience in real estate, property management, facilities management, or corporate procurement is an advantage.
• Proven experience in sourcing suppliers, negotiating quotations, and processing purchase orders.
• Proficiency in Microsoft Office, particularly Excel.
• Familiarity with ERP systems or procurement management software is preferred.
• Good written and verbal communication skills in English.
• Strong organizational skills and attention to detail.
• Ability to manage multiple purchasing requests and meet deadlines.

Key Skills and Competencies:

• Supplier Sourcing and Evaluation
• Price Negotiation and Cost Control
• Purchase Order Management
• Vendor Relationship Management
• Procurement Documentation and Reporting
• Budget Monitoring
• Inventory and Delivery Coordination
• Problem-Solving and Decision-Making
• Time Management and Multitasking
• Cross-Department Coordination

Work Location: In person