Procurement Officer

Company Description African Scenic Safaris is a sustainable tour operator based in Moshi, Tanzania, specializing in tailor-made African safari itineraries and Kilimanjaro climbs. The company delivers world-class experiences for groups, organizations, families, and solo travelers, serving both leisure and business clients across the region. With a strong commitment to responsible tourism, African Scenic Safaris focuses on preserving natural environments and supporting local communities. The team’s expertise centers on unique, top-rated Tanzania destinations, offering travelers authentic and memorable adventures.

ROLE

The Procurement Officer is a full-time, on-site role based in Moshi Urban, responsible for overseeing sourcing and purchasing activities to support safari operations and Kilimanjaro expeditions.

KEY RESPONSIBILITIES

• Coordinate the procurement of goods and services required for safari and office operations.
• Receive and review approved purchase requisitions and ensure timely sourcing of required items.
• Identify, evaluate and maintain relationships with reliable suppliers.
• Obtain and compare quotations to ensure competitive pricing and value for money.
• Negotiate prices, payment terms, delivery schedules and other commercial terms with suppliers.
• Prepare and process purchase orders in accordance with approved procedures.
• Coordinate procurement of safari supplies, vehicle spare parts, tyres, fuel-related requirements, camping equipment, accommodation supplies, office supplies, maintenance services and other operational requirements.
• Follow up suppliers to ensure timely delivery of goods and services.
• Coordinate with Stores and requesting departments to verify quantities, quality and specifications of delivered goods.
• Maintain accurate and complete procurement records, including quotations, purchase orders, supplier information and delivery documentation.
• Monitor supplier performance and report recurring quality, pricing or delivery issues.
• Conduct regular market price checks and identify opportunities for cost savings.
• Support procurement planning based on confirmed bookings, operational requirements and tourism seasonality.
• Work closely with Finance to ensure procurement documentation is complete and supplier invoices are properly supported before payment processing.
• Coordinate with Operations, Stores, Fleet, Administration and other departments to ensure uninterrupted service delivery.
• Ensure procurement activities comply with company policies, approval limits and internal control procedures.
• Identify opportunities to improve procurement processes, supplier management and cost efficiency.

QUALIFICATIONS & EXPERIENCE

• Diploma or bachelor’s degree in Procurement and Supplies Management, Supply Chain Management, Business Administration, or a related field.

• Relevant professional procurement qualification will be an added advantage.

• Minimum 2–3 years of relevant procurement experience

  , preferably within tourism, hospitality, safari operations, hotels, lodges or a similar environment.

• Experience in sourcing, quotation analysis, supplier negotiations and purchase order management.

• Knowledge of the Tanzanian supplier market will be an advantage.

• Good understanding of procurement procedures, inventory/stores coordination and cost control.

• Strong Microsoft Excel and computer skills.

• Experience working with accounting or procurement systems is an added advantage.

KEY COMPETENCIES

We are looking for a candidate who demonstrates:

• Strong negotiation and supplier management skills.
• Excellent attention to detail.
• Strong analytical and numerical skills.
• Good planning and organizational ability.
• Ability to work under pressure and meet operational deadlines.
• Strong communication and interpersonal skills.
• High level of integrity, confidentiality and accountability.
• Ability to identify cost-saving opportunities while maintaining quality.
• Ability to work effectively with Finance, Operations and other departments.
• A proactive approach to problem-solving and process improvement.

WHAT WE ARE LOOKING FOR

The ideal candidate should understand that procurement within a safari and tourism business is highly dependent on timing, availability, quality and cost

. The successful candidate must therefore be able to anticipate operational requirements, respond efficiently to urgent needs and ensure that the company receives the right goods and services at competitive market prices.

The role requires a strong balance between operational responsiveness, commercial awareness and adherence to procurement controls

.