Procurement Officer CPT

Company Overview

GLS Supply Chain Equipment is a market leader in returnable packaging solutions for the retail supply chain sector. We specialize in the design, manufacture, rental, and service of a wide range of reusable assets, including timber, plastic, and steel equipment. Our mission is to deliver innovative, cost-effective, and sustainable solutions that improve supply chain efficiency across South Africa.

Purpose of the Role

The Procurement Officer is responsible for providing administrative and operational support to the procurement function. This role ensures the efficient processing of purchase requisitions, purchase orders, supplier documentation, and procurement records while maintaining compliance with company financial and procurement policies and procedures.

The Procurement Officer acts as a key liaison between internal stakeholders (Operations & Finance), suppliers, and the procurement team to support cost-effective and timely purchasing activities.

This is an onsite role based in Kraaifontein, Cape Town .

Key Responsibilities

Procurement

• Raise and process purchase orders accurately and timeously.
• Assist with Vendor Agreement compilation, pricing efficiency methodology and adherence to SLAs
• Monitor the status of purchase orders and follow up on outstanding deliveries.
• Ensure procurement documentation is completed accurately, maintained and filed electronically and physically where required.
• Sourcing and obtaining supplier quotations.
• Assist with vendor onboarding and supplier database management.
• Verify supplier information, pricing, and contractual documentation.

Supplier Management

• Maintain positive relationships with suppliers and vendors.
• Communicate with suppliers regarding orders, deliveries, invoices, and documentation requirements.
• Escalate supplier performance issues to the Procurement Manager.
• Ensure supplier records and compliance certificates are current and valid.

Inventory and Stock Support

• Plan and manage stock levels of various commodities to ensure on-time procurement to ensure availability
• Assist in monitoring stock levels and procurement requirements.
• Coordinate with warehouse and operational teams regarding stock replenishment
• Arrange, assist and monitor monthly stock-takes
• Track delivery schedules and resolve supply-related issues.

Financial Administration

• Reconcile purchase orders, delivery notes, and supplier invoices.
• Assist with resolving invoice discrepancies.
• Maintain accurate procurement expenditure records.
• Support month-end reporting and procurement-related audits.

Reporting and Compliance

• Compile and generate feedback and reporting relative to procurement spend, stock levels, deliveries and purchasing statistics
• Maintain procurement records in accordance with company policies.
• Ensure compliance with procurement procedures and internal financial controls.
• Assist in preparing documentation for audits and management reviews.

Minimum Requirements

Education

1. Grade 12 / Matric (essential).
2. Tertiary qualification in Procurement, Supply Chain Management, Business Administration, Logistics, or a related field (preferred).

Experience

1. 2-3 years of administrative experience, preferably within procurement, logistics, supply chain, or purchasing.
2. Experience using ERP or procurement systems.
3. Experience working with suppliers and purchase order processes.

Technical Skills

1. Proficient in Microsoft Office Suite, particularly Excel.
2. Experience using ERP systems such as SAP, Sage, Syspro, Oracle, or similar.
3. Strong data capturing and record-keeping skills.
4. Basic understanding of procurement and supply chain processes.
5. Experience in Microsoft Business Central advantageous

Why Join Us?

At GLS Supply Chain Equipment, you’ll be part of a dynamic, growing company at the forefront of supply chain innovation. You’ll have the opportunity to shape the products that keep South Africa’s retail supply chains moving, working alongside a passionate team that values creativity, quality, and continuous improvement.