Procurement Officer I

Important Recruitment Information for this vacancy

Job Posting closes: open until filled
Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered.

Agency Information

Kansas Department for Children and Families | www.dcf.ks.gov
Administrative Services
Administration / Topeka

About the Position

Who can apply: External (anyone)

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-time

Regular/Temporary: Regular

Work Schedule: Monday-Friday

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Compensation: $38,351.04 annually. Salary may be dependent upon the candidate’s qualifications and experience.

Employment Benefits

In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:

• Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
• Creation of and contribution to your personal KPERS defined Retirement benefit
• 9-10 paid, annual holidays
• 12 paid, annual vacation days
• 12 paid, annual sick days
• 1 paid Discretionary Day
• Your personal life insurance policy equal to 150% of your starting salary
• This benefits package represents additional annual compensation.

Visit the Employee Benefits page for more information.

Position Summary & Responsibilities

The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!

Purchasing. Performs advanced technical, contract administration and other procurement related activities as required to obtain a broad range of goods and services at the lowest possible cost consistent with the excepted and necessary standards for quality and service within delegated authority in accordance with state purchasing policies, laws and regulations. In support of this, the incumbent shall review purchase requisitions: determine method of procurement; investigate sources of supply; develop product standards and specifications; prepare requests for quotes; solicit bids; evaluate and analyze bids to determine those responsible bidders; make purchases within delegated authority in accordance with established procedures, methods and policies.

View the full position description:

Qualifications

Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview.*

One year of experience in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications: Any combination of two years’ experience in procuring goods and services or contract negotiations and contract management.

Post-Offer, Pre-employment Requirements:

Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment.

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.
Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information

Email: [email protected] | Please reference Job ID Number 223345

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents* for this Application to be Complete

Upload these on the Careers - My Job Applications page

• State of Kansas online application
• Resume
• Cover letter
• Legible copy of valid driver’s license (if driver’s license is required)
• Transcripts** (if educational requirements are listed for this position)
  **If degree is a requirement listed, transcript must show proof of graduation or degree obtained.
• DD214 (if you are claiming Veteran’s Preference)
• Required documents must be uploaded by close date. Incomplete applications may not be considered.

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”.

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Full Position Description:

No. Each Task and Indicate Percent of Time

E or M

The person in this position has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.

In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Uses free time as available to assist other staff in the completion of work assignments. Contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients, and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.

1-40%

E

Purchasing

Performs advanced technical, contract administration and other procurement related activities as required to obtain a broad range of goods and services at the lowest possible cost consistent with the excepted and necessary standards for quality and service within delegated authority in accordance with state purchasing policies, laws and regulations. In support of this, the incumbent shall review purchase requisitions: determine method of procurement; investigate sources of supply; develop product standards and specifications; prepare requests for quotes; solicit bids; evaluate and analyze bids to determine those responsible bidders; make purchases within delegated authority in accordance with established procedures, methods and policies.

2-40%

E

Technical Assistance

The incumbent shall conduct activities not elsewhere specifically defined which are necessary in the accomplishment of agency purchasing operations. In support of this, the incumbent shall assist in the development and implementation of policies and procedures involving acquisition of goods and services; plan, coordinate and participate in regular or special meetings or conferences with agency personnel, other state agencies and vendors, and execute assignments connected therewith; assigned purchase orders and contracts to affect timely, accurate and complete delivery of materials/services from the supplier, i.e., communications by telephone and/or written correspondence concerning over shipments, under shipments, damaged materials, substitutes, and back orders, incorrect billings, etc. The incumbent will work in the SMART Financial Management System to initiate, approve, verify and track purchase requisitions, purchase orders, payments and delivery of items purchased.

3-10%

M

Other duties as assigned

Performs in a backup role for other procurement related activities. Duties are performed under minimal

supervison allowing for considerable latitude for independent judgement on the methods used to determine

agency needs and obtain the goods or services required.

4-10%

M

Professionalism and customer service

While performing your tasks as a representative of the Kansas Department of Children and Families (DCF), you are expected to:

1. Demonstrate an attitude of respect, i.e. be attentive to the customer, communicate in a professional manner, including appropriate tone of voice, return phone calls within a reasonable period of time ( 1 business day ), and process requests as quickly as possible.

2. Demonstrate a willingness to help. Remember that your customer is anyone needing or asking for your assistance including your fellow employees within the agency.

3. Encourage individuals to identify and fulfill their own responsibilities.

4. Practice personal self-discipline and maintain ethical and professional behavior in times of frustrations with difficult customers.

5. Provide information and services to those seeking assistance. If you are unable to directly provide that service or information, you should offer to connect them with someone who can assist or advise them.