Procurement Officer (Project)

Job Summary:
The Procurement Officer is responsible for providing administrative and operational support to the Procurement Department through the processing of purchase requisitions, issuance and monitoring of purchase orders, supplier coordination, records management, vendor accreditation support, and custodianship of purchasing-related documents to ensure timely and efficient procurement of organizational requirements.

Specific Duties and Responsibilities:

Office Administration

• Check and record purchase requisitions and inspect documents for accuracy and completeness.
• Encode and maintain requisition data in the procurement system.
• Prepare and issue purchase orders to approved suppliers.
• Monitor and follow up the status of undelivered items with suppliers.
• Obtain supplier quotations and gather required purchasing information.
• Tabulate, evaluate, and maintain records of bids and quotations received.
• Provide assistance and information regarding the status of purchase orders and other purchasing activities.
• Coordinate with internal departments and suppliers to ensure timely procurement transactions.

PO and Document Custodianship

• Endorse and facilitate purchase order issuance and contract preparation requested by various departments.
• Serve as the primary custodian of all purchasing-related documents and records.
• Maintain organized and updated records, files, catalogs, and procurement databases.
• Ensure the confidentiality, security, and proper storage of supplier documents and purchasing records.
• Retrieve and provide purchasing documents as required by authorized stakeholders.

Category Assignment

• Handle procurement activities for medical supplies.
• Handle procurement activities for laboratory supplies.
• Handle procurement activities for general supplies and marketing collaterals.
• Handle procurement activities for minor repairs, preventive maintenance services (PMS), and other service requirements.
• Handle procurement activities for IT equipment and related requirements.

Special Assignments

• Manage and monitor the inventory of general and office supplies as designated custodian.
• Coordinate and arrange meetings with internal and external stakeholders related to purchasing activities.
• Assist in the vendor accreditation process, including document collection, validation, and monitoring.
• Support procurement initiatives, process improvements, and compliance requirements.
• Other related ad hoc tasks and projects that may be assigned.

Benefits:

• Free parking

Work Location: In person