PROCUREMENT OPERATIONS EXECUTIVE

About the role

We are looking for a careful, organised and persistent person to manage the operational side of merchandise procurement. Once a product is shortlisted or approved, you will coordinate quotations, costing, specifications, orders, production, shipping documentation and final delivery. This role suits someone who enjoys keeping records accurate, following up firmly and making sure nothing falls through the cracks.

Key responsibilities

• Request and compare quotations from local and overseas manufacturers based on consistent specifications.
• Calculate product, printing, packaging, freight, duty, tax and other landed-cost components; prepare accurate internal costing and margin checks.
• Negotiate pricing, minimum quantities, payment terms, production timelines and delivery arrangements.
• Prepare and maintain purchase orders, supplier confirmations, invoices, payment schedules, sample records and approval documentation.
• Confirm final product specifications, artwork, colour, material, dimensions, packaging, quantity and delivery details before production.
• Follow up samples, approvals, production progress and quality-control checkpoints according to the project timeline.
• Coordinate import documents, freight forwarders, customs-related information, shipment tracking and local delivery.
• Flag delays, cost changes, quality issues or specification discrepancies early, with clear proposed solutions.
• Maintain supplier records and evaluate performance based on price, quality, responsiveness and on-time delivery.
• Work closely with Product Sourcing, Account Servicing, Finance, suppliers and logistics partners until the goods are delivered and closed out.

About you

• At least one year of experience in procurement, purchasing, merchandising operations, production coordination, logistics or order fulfilment.
• Strong numerical accuracy and confidence using Excel for costing, comparisons and trackers.
• Very attentive to details and disciplined about checking documents, artwork, quantities, specifications and deadlines.
• Persistent in supplier follow-up and able to escalate problems early.
• Able to manage several orders and timelines at once without losing control of documentation.
• Familiarity with purchase orders, shipping terms, import documentation, freight coordination or China sourcing is an advantage.
• Good spoken and written English. Mandarin is useful for communicating with China-based manufacturers.
• Diploma, professional certificate or equivalent practical experience.