Procurement Operations Executive

Position: Procurement Operations Executive

Company: GUS Global Services India Pvt. Ltd. (UPES Dehradun)
Location: Dehradun

A collaborative platform of international academic institutes, Global University Systems (GUS) nurtures future changemakers and influencers. We foster adaptive learning, new-age and humane skills in a technologically driven world. Our students journey from classrooms to boardrooms is mentored by niche academic transformers and industry thought leaders.

GUS Global Services India (GGSI) is the India arm of GUS. It has two educational entities currently- UPES and Pearl Academy- under its umbrella and will add more entities in the future.

Website

https://www.gusindia.global/

https://www.upes.ac.in/

LinkedIn page- https://www.linkedin.com/company/ggsindia/about/

Key Responsibilities

Procurement Operations

• Review and process Purchase Requisitions (PRs) in line with organizational policies and approval workflows.
• Create and manage Purchase Orders (POs) in SAP, ensuring accuracy of commercial and financial information.
• Creation of New Material / Service No. in SAP
• Coordinate with internal stakeholders and suppliers to ensure timely procurement execution.
• Monitor open purchase orders and support transaction closure and compliance tracking.
• Overall Data Management

Vendor Onboarding & Master Data Management

• Manage the end-to-end vendor onboarding process.
• Verify supplier documentation, including GST, PAN, bank details, MSME/Udyam registration, and other statutory requirements.
• Create, maintain, and update vendor master records in SAP.
• Ensure vendor data integrity and adherence to governance standards.

Supplier Governance & Compliance

• Conduct vendor due diligence, background verification, and compliance reviews.
• Maintain supplier documentation and ensure audit readiness.
• Support periodic compliance checks and vendor risk assessments.
• Liaise with Finance, Legal, and Compliance teams on supplier approvals and governance matters.

Vendor Performance Management

• Support vendor review and supplier performance evaluation initiatives.
• Maintain supplier scorecards and performance records.
• Gather stakeholder feedback and assist in driving supplier performance improvements.

Desired Profile

• Bachelor's degree in Business, Commerce, Supply Chain Management, or a related discipline.
• 4-6 years of experience in procurement operations, procure-to-pay (P2P), vendor onboarding, Material Data Management or supplier management.
• Hands-on experience with SAP (MM preferred).
• Strong understanding of procurement processes, Material Creation, supplier governance, and compliance requirements.
• Proficiency in Microsoft Excel and procurement reporting.
• Excellent analytical, organizational, and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining high levels of accuracy.