Procurement Operations Specialist

Responsibilities:

• Support the global organization with the end-to-end procurement operational process, including procure-to-pay (P2P) activities.
• Manage and process purchase requisitions and purchase orders in a timely and accurate manner, ensuring compliance with company policies.
• Assist with the vendor onboarding process.
• Support sourcing events, including RFx (Request for Proposal/Quotation/Information) preparation and coordination.
• Provide administrative support for contract management, ensuring proper storage and tracking of agreements.
• Act as a key point of contact for internal stakeholders on procurement process inquiries and provide guidance and support.
• Contribute to the maintenance and improvement of procurement systems, tools, and documentation (e.g., SOPs, trackers).
• Assist in data collection, analysis, and reporting on procurement metrics to identify areas for improvement and ensure operational efficiency.
• Support the implementation and adherence to procurement policies and procedures across the organization.
• Collaborate with finance and other departments to resolve payment and other P2P-related issues.
• Support the budget reconciliation process to enable more accurate budgeting and resource allocation.
• Other tasks as assigned on an ad hoc basis to support the procurement function.

Requirements:

• Degree holder, preferably in Business Administration, Finance, or a related field
• Preferably 2-3 years of experience in procurement operations or similar role
• Candidates with less working experience but with strong relevant internships or found
• Good understanding of end-to-end procurement processes (e.g., procure-to-pay, source-to-contract).
• Experience with procurement software (e.g., Oracle Fusion ERP) is highly desirable.
• Excellent command of written and spoken English.
• Able to converse in Chinese language.
• Able to multi-task effectively, strong organisational skills and detail-oriented.
• Able to work in a fast-paced environment and under pressure.
• Proactive, robust, pleasant, team player, with strong communication skills and strong sense of responsibility.