Procurement Project Coordinator

What This Role Is About:

The Project Coordinator (Procurement) is a supporting operational role within the Procurement department, responsible for coordinating and supporting procurement-related projects tied to organizational growth, integration, and change initiatives. This includes projects associated with acquisitions and transitions and organizational expansions.

This role is designed for a capable, detail-oriented professional who can work independently, manage multiple workstreams, and ensure procurement projects stay on track through accurate coordination, documentation, and follow-through. The Project Coordinator partners closely with internal teams and vendor contacts to support timely and effective project execution.

Your Main Responsibilities:
Procurement Project Coordination

• Coordinate procurement-related projects associated with organizational growth, mergers, integrations, and operational changes.
• Track vendor transition timelines, milestones, and deliverables to support on-time completion.
• Support procurement initiatives by coordinating activities and vendor onboarding.

Vendor & Stakeholder Coordination

• Serve as a point of contact for vendors related to turn scheduling, documentation, and requirements.
• Communicate vendor expectations, timelines, and status updates clearly and professionally with vendors and internal stakeholders.
• Support cross-functional collaboration with key internal stakeholders.

Tracking, Documentation & Reporting

• Maintain accurate project documentation, trackers, logs, and status reports.
• Use Microsoft Excel / Asana to track project activity, vendor engagement, milestones, and deadlines.

Issue Identification & Support

• Monitor project progress and identify risks, delays, or gaps.
• Escalate issues appropriately and support resolution efforts as directed.
• Ensure adherence to established procurement processes and project guidelines.

What We’re Looking For:

• Bachelor’s degree in Business, Project Management, Operations, Supply Chain, or a related field (preferred).

• 2–5 years of experience in:

  • Project coordination
  • Operations or administrative support
  • Procurement or vendor coordination

• Experience supporting projects related to organizational change, growth, or integration is strongly preferred.

• Ability to manage multiple tasks and deadlines in a fast-paced, growth-oriented environment.

Technical Skills

• Intermediate Microsoft Excel (basic proficiency required):

  • Simple formulas (e.g., SUM, IF, VLOOKUP)
  • Maintaining project trackers, logs, and status reports

• Advanced Experience Microsoft Word and document formatting

• Experience with project management tools or shared tracking systems

  • E.g. Asana, ClickUp, Trello

Professional Competencies

• Strong organizational and time-management skills
• High attention to detail with consistent follow-through
• Ability to work independently and take ownership of assigned projects
• Clear written and verbal communication skills
• Professional, dependable approach when working with internal teams and vendors
• Adaptable and comfortable in a changing, growth-focused environment

Work Environment & Additional Requirements

• Deadline-driven environment supporting organizational growth initiatives
• Commitment to ethical standards, documentation accuracy, and process adherence