Procurement Specialist / Associate Manager - Centre Procurement

Procurement Specialist / Associate Manager Centre Procurement Location: Gurgaon

Function: Procurement Healthcare Operations

Reporting To: Senior Manager Procurement

Role Overview The Procurement Specialist / Associate Manager will manage centre-level procurement requirements across the company s healthcare and diagnostic centres.

The role will handle procurement requests from initiation to delivery, including requirement validation, vendor sourcing, quotation analysis, commercial negotiation, purchase coordination and delivery tracking.

The person must be diligent, analytical, commercially strong and capable of managing multiple requirements through ERP systems, Excel and collaboration tools while maintaining high ethical standards.

Key Responsibilities Procurement and Purchase Management

• Manage procurement requests received from multiple centres.
• Review specifications, quantities, urgency, approvals and operational requirements.
• Procure medical consumables, laboratory supplies, equipment, facility materials and operational services.
• Process purchase requests and purchase orders in accordance with approved policies.
• Track requests, approvals, orders and deliveries until closure.
• Prioritise critical requirements to prevent disruption to centre operations.
• Consolidate requirements across centres wherever commercially beneficial.

Vendor Management and Commercial Negotiations

• Identify, evaluate and onboard suitable vendors and service providers.
• Obtain competitive quotations and prepare commercial comparisons.
• Negotiate pricing, payment terms, delivery timelines, warranties and service conditions.
• Monitor vendor performance, quality, pricing and delivery commitments.
• Maintain a reliable and diversified vendor network.
• Resolve vendor-related issues and recommend corrective action where required.

Centre Coordination and Supply Planning

• Work closely with centre managers, operations, quality, finance and other central teams.
• Provide regular updates on procurement status, delays and supply risks.
• Monitor consumption and availability of critical supplies.
• Support demand planning, forecasting and timely replenishment.
• Identify repeated emergency purchases, excess stock and slow-moving items.
• Challenge incomplete, unclear or commercially unreasonable requests where necessary.

Process Control, Compliance and Reporting

• Ensure compliance with procurement policies, approval limits and documentation requirements.
• Maintain complete records of quotations, comparisons, approvals, purchase orders, contracts and deliveries.
• Maintain procurement trackers and reports using ERP systems, Excel and collaboration tools.
• Report open requests, delivery status, savings, procurement timelines and vendor performance.
• Support procurement audits, SOP development and process improvements.
• Maintain transparency, confidentiality and high ethical standards in all vendor dealings.

Mandatory Requirements

• Bachelor s degree in Business Administration, Supply Chain Management, Procurement or a related field.
• 6 10 years of relevant procurement experience.
• Prior experience with a diagnostic chain, laboratory network, hospital chain or similar multi-location healthcare business.
• Experience managing procurement requirements for multiple centres or branches.
• Strong commercial negotiation, quotation analysis and vendor management skills.
• Good working knowledge of ERP systems, Microsoft Excel and collaboration or task-management tools.
• Strong analytical, documentation, follow-up and task-tracking abilities.
• Ability to manage multiple priorities with accuracy and attention to detail.
• High standards of integrity, confidentiality and ethical conduct.

Preferred Requirements

• Experience working in a startup, growing business or rapidly expanding organisation.
• Experience procuring medical consumables, laboratory supplies, equipment and facility-related services.
• Exposure to procurement dashboards, cost-saving initiatives and vendor performance reviews.
• Experience improving procurement processes, SOPs and technology-based tracking systems.
• Familiarity with quality, compliance and audit requirements in healthcare operations.
• Prior experience of working with international vendors