Procurement Specialist

BRIEF DESCRIPTION

The Procurement Specialist plays a vital role in the procurement process by developing bid documents, analyzing responses, identifying potential vendors, and ensuring timely bid completion and submission. This position focuses on enhancing the efficiency of fleet and asset procurement processes, involving data review, business opportunity quantification, and strategic sourcing recommendations

DUTIES AND RESPONSIBILITIES

• Work with Managers and Fleet SMEs to understand business needs and identify potential solutions.
• Oversee procurement to distribution, optimizing processes to meet customer needs, including local purchase execution and tracking.
• Partner with cross-functional teams to gather information for bid proposals.
• Support in the development of bid documentation, including Requests for Information/Proposals/Quotations (RFI/RFP/RFQ).
• Source, negotiate, evaluate, and recommend critical purchases and general materials required by the company, such as company equipment, trucks, vehicles, reefer vans, and motorcycles.
• Procure and negotiate pricing and production capacity to enhance company profit efficiency and service levels.
• Collaborate with vendors and service partners to ensure bid requirements are met.
• Understand legal bid proposal requirements and identify key components necessary for contract compliance.
• Review requisitions for technical specification completeness and adequacy.
• Monitor logistics unit or projects upon receipt of goods, equipment, and services to ensure proper delivery reporting, Relevant Inspection Reports (RIR), or relevant certificates, and accurate inventory.
• Track and report bid performances.

QUALIFICATIONS

• Bachelor’s Degree in Purchasing/Supply Chain Management/Business Administration, Engineering, or related field.
• Solid understanding of procurement processes, policy, and systems.
• Previous experience as a procurement officer or in a related position.
• Knowledge of various transportation assets and services.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel).
• Analytical skills for problem-solving and strategic planning.
• Ability to negotiate, establish, and administer contracts.
• Excellent verbal and written communication skills.
• Effective multitasking, prioritization, and time management abilities.
• Attention to detail with accuracy and precision.