Procurement Specialist

Job Overview and Key Outcomes:

Overall KPI: Cost Savings, Procurement TAT, Vendor Performance, PO/PR Compliance, Stakeholder Satisfaction, Process Improvement

Manage end-to-end procurement activities from requirement to PO closure

Role & Responsibilities

• Manage end-to-end procurement activities from requirement to PO closure.
• Handle RFQ/RFP, vendor evaluation, price comparison and negotiations.
• Coordinate with internal stakeholders to understand and fulfill procurement requirements.
• Manage vendor onboarding, documentation and performance.
• Negotiate pricing, payment terms and other commercial conditions.
• Manage renewals, rate cards and subscriptions.
• Ensure timely PO processing and compliance with procurement policies.
• Identify opportunities for cost savings and process improvement.
• Maintain procurement MIS, spend data and vendor records.
• Coordinate with Finance, IT, HR, Marketing and other business functions.

Key Categories

• IT Hardware, Laptop Peripherals & Software
• Subscriptions
• Marketing
• Professional Services
• HR/Training
• Events
• Facilities & Administration

Critical to Quality (CTQ) Parameters

• Sound Technical Knowledge of IT/Non IT/Equipment Hiring/Promotional/Marketing/consumable Products and Goods and service tax
• Preparation of PO and savings trackers on weekly basis.
• Strong communication and Negotiation Skills.
• Knowledge of Commercial/indirect Taxation.
• Ability to strategically plan for sourcing customized services and products required for multiple businesses.
• Strong focus on building multifunctional teamwork and customer/supplier relationships
• Analytical skills to identify the potential suppliers to create strong and consistent vendor/supplier base for the regular products and services.

Mandatory Skills

• Graduate/Post Graduate in Commerce/Diploma in Procurement
• 3 to 6 years of experience in Procurement / Strategic Sourcing in IT or ITES Industry.
• Good knowledge of Excel and SAP ERP/procurement systems.
• Strong analytical and Communication skills
• Sourcing, Negotiation, contracting, PO Management and invoice processing.

Optional/Preferable Skills

• MBA Supply Chain/Operations is Desirable.
• Knowledge of e-procurement is desirable.
• Experience in Indirect/Non-Capex Procurement preferred.
• Strong vendor management and stakeholder-management skills.
• Knowledge of supplier base in IT related industry.

Educational Qualification

• Mandatory: Graduate/Post Graduate in Commerce/Diploma in Procurement
• Optional: MBA Supply Chain/Operations