Procurement Specialist

Role & responsibilities

A. Strategic Sourcing & Procurement

• Develop sourcing strategies for insulation and composite materials, fibers, resins, laminates, core materials, chemicals, tooling, packaging, MRO items, and other procurement requirements.
• Manage domestic and import procurement of insulation and composite materials.
• Identify reliable suppliers and alternate sources to ensure continuity of supply and mitigate procurement risks.
• Conduct market research, supplier benchmarking, and price comparisons for key materials.
• Monitor market trends, commodity prices, import costs, and supplier pricing.
• Plan procurement in line with production requirements, customer orders, project schedules, and sales forecasts.
• Ensure timely reordering and adequate availability of critical materials.

B. Vendor Development & Management

• Identify, evaluate, develop, and onboard new domestic and international vendors.
• Conduct technical and commercial evaluation of prospective suppliers.
• Coordinate with Quality, Production, Design, and R&D teams for technical approval of new materials and vendors.
• Develop alternate and backup vendors for critical materials.
• Negotiate pricing, payment terms, MOQ, lead time, credit terms, freight, and other commercial conditions.
• Maintain and update the Approved Vendor List (AVL).
• Monitor vendor performance in terms of quality, delivery, pricing, responsiveness, and service.
• Drive continuous vendor performance improvement and cost optimization.

C. Customer Requirement & Product Development

• Understand the technical requirements of customers and identify the right insulation or composite material to match their application requirements.
• Work with customers and internal technical teams to understand material specifications, application requirements, performance parameters, and industry standards.
• Identify suitable products/materials from existing suppliers or develop new sourcing solutions where required.
• Support product development based on customer requirements.
• Coordinate with suppliers, Quality, Design/R&D, and Production for samples, trials, technical approvals, and product development.
• Support requirements arising from industries such as:

a) Electro-Mechanical

b) Electronics

c) New Energy

d) Metal Processing

e) Transformer & Switchgear

f) Motor & Electrical Equipment

g) Other Industrial Applications

D. Technical Procurement & Commercial Support

• Understand BOMs, technical specifications, drawings, material grades, and application requirements.
• Evaluate material suitability based on mechanical, thermal, electrical, and chemical requirements.
• Support the Sales team with technical and commercial inputs for customer enquiries and project closures.
• Identify suitable materials, suppliers, alternatives, and cost-effective sourcing options for ongoing and new projects.
• Coordinate with suppliers for technical documentation, specifications, samples, certifications, and approvals.
• Provide procurement inputs during new product development and project evaluation

E. Sales & Business Development Support

• Provide commercial and technical procurement support to the Sales team for closure of projects.
• Support Sales with material availability, supplier pricing, lead times, MOQ, and alternative material options.
• Coordinate internally to ensure smooth execution of customer requirements after order confirmation.
• Support Upselling and Cross-selling opportunities by identifying additional suitable insulation/composite products for existing customers.
• Identify opportunities for new products and applications based on customer requirements and market trends.
• Support Sales in developing solutions that are commercially viable and competitively priced.

F. Costing, Estimation & Price Management

• Coordinate with the Costing & Estimation team for regular material cost updates.
• Provide inputs for monthly price updates, costing, estimation, and quotation preparation.
• Maintain and communicate supplier price changes and their impact on product costing.
• Support development of appropriate discount structures and commercial pricing.
• Conduct cost benchmarking and cost-breakdown analysis.
• Negotiate with suppliers to achieve cost savings and improved commercial terms.
• Develop long-term price agreements/rate contracts wherever applicable.
• Identify opportunities for cost reduction and value engineering without compromising quality or customer requirements.

G. Supply Chain Planning & Reordering

• Plan the supply chain for key insulation and composite materials based on sales forecasts, customer orders, consumption patterns, production plans, and inventory levels.
• Monitor stock levels and establish appropriate reorder levels, safety stock, and lead times for critical materials.
• Ensure timely reordering to avoid stock-outs and supply disruptions.
• Coordinate with Stores, Sales, Production, and suppliers for material planning and availability.
• Track pending orders, material in transit, expected delivery dates, and delays.
• Proactively identify potential supply constraints and implement corrective actions.

H. Procurement Operations & Import Management

• Manage the PR-to-PO procurement cycle and ensure timely purchase order issuance.
• Handle import procurement activities including supplier coordination, commercial terms, shipment planning, and documentation.
• Coordinate with Logistics/EXIM teams for timely movement and clearance of imported materials.
• Monitor purchase orders, delivery schedules, shipments, and material receipt.
• Coordinate GRN and invoice reconciliation with Stores and Finance.
• Resolve supply, quality, quantity, documentation, and delivery-related issues with vendors.

I. Inventory & Supply Continuity

• Monitor inventory levels for critical raw materials and finished/stock products.
• Minimize stock-outs, excess inventory, slow-moving inventory, and emergency purchases.
• Develop alternate sourcing strategies for critical and long-lead-time materials.
• Ensure procurement decisions support both customer service levels and working-capital optimization.
• Maintain visibility of upcoming material requirements and supply risks.

J. Compliance, Documentation & MIS

• Ensure procurement activities comply with company policies, commercial terms, and approval processes.

• Maintain complete and audit-ready procurement and vendor documentation.

• Maintain vendor records, quotations, comparative statements, POs, contracts, technical documents, and approvals.

• Support ISO and quality documentation requirements.

• Prepare and maintain:

• Monthly Procurement Dashboard

• Vendor Performance Scorecard

• Cost Saving Tracker

• Procurement Ageing Report

• Material Availability/Planning Report

• Critical Material Risk Register

• Vendor & Price Benchmarking Reports