Procurement Specialist

About the role

The Associate Regional Procurement Officer provides critical operational support to JLL account team, managing strategic sourcing activities, vendor engagements and procurement operations for facilities management services across commercial and retail client portfolios. You will act as an extension of the onshore team, delivering quality outcomes across tender management, supplier evaluation, contract administration, and compliance monitoring.

Key responsibilities

• Lead end-to-end tender processes (RFI, RFQ, RFP) through a platform for FM service categories including cleaning, security, maintenance, mechanical, electrical & fire (MEF), waste management, and specialized trades
• Develop comprehensive tender documentation including scope of works, specifications, evaluation criteria, and commercial terms
• Conduct market research and analysis to inform sourcing strategies and supplier selection
• Manage tender timelines, supplier communications, and evaluation processes with structured assessment frameworks
• Prepare detailed tender analysis reports, comparison matrices, and commercial recommendations for Australian stakeholders
• Conduct vendor compliance audits and quarterly high-risk vendor reviews with detailed exception reporting as needed
• Manage comprehensive vendor onboarding during transitions and BAU operations including Jaggaer setup, Aravo registration, and compliance documentation
• Maintain contracts in Jaggaer with accurate metadata and milestone tracking
• Generate procurement reports including spend analysis, savings tracking, vendor performance summaries, and compliance dashboards
• Provide expert advice to internal stakeholders on procurement strategies, market intelligence, and supplier capabilities

About you

• 3-5 years of procurement experience
• Ability to independently manage complex sourcing projects, vendor compliance programs, and procurement administration
• Excellent communication skills
• Advanced Excel proficiency
• Ability to manage multiple projects simultaneously with minimal supervision