Procurement Specialist

Position Summary

We are seeking a detail-oriented PurchasingLogistics Administrative Support professional to provide administrative, purchasing, data, and documentation support within a manufacturing environment. This position will help maintain accurate purchasing records, support forecasting and reporting, coordinate vendor documentation and communications, and contribute to efficient procurement processes.

Qualifications

• Associate degree in Business or a related field preferred.
• Minimum of two years of purchasing, accounting, or related experience in a manufacturing environment strongly preferred.
• Experience with purchase order processing and an automated ERP system required; SAP experience preferred.
• Proficiency in Microsoft Office, particularly Excel, with strong mathematical and data-entry skills.
• Strong communication, organization, problem-solving, and analytical skills.
• Ability to manage multiple priorities, work independently with minimal supervision, and maintain confidentiality.
• Experience with HACCP and Kosher requirements related to raw materials strongly preferred.
• Professional and courteous approach when working with vendors, employees, management, and other stakeholders.
• Ability to identify opportunities for process improvements and cost savings.

Key Responsibilities

• Support daily purchasing and data-related activities for raw materials, spare parts, packaging, and services.
• Enter, review, and maintain accurate purchasing information in SAP, Excel, DocuWare, and other systems.
• Track purchase orders, confirmations, shipments, and deliveries and communicate updates as needed.
• Assist with monthly forecasting by gathering pricing, invoice, and receipt information.
• Maintain vendor documentation, including quotations, COAs, specifications, insurance certificates, and supplier qualification records.
• Organize and maintain purchasing records, approvals, and vendor communications.
• Assist with invoice verification and resolution of goods receipt/invoice receipt (GR/IR) discrepancies in coordination with Accounting.
• Track credit card and local purchases to support expense reporting and budget forecasting.
• Maintain price comparisons, vendor summaries, purchasing reports, and audit documentation.
• Communicate with vendors and internal departments to obtain and verify required information.
• Identify and recommend opportunities for process improvement and cost savings.
• Maintain accurate documentation in accordance with quality and document-control requirements.
• Follow company quality, safety, environmental, and operational procedures.
• Perform other duties and projects as assigned by department leadership.