Procurement Specialist

Procurement Specialist

At Prime Partners Engineering, we value diversity, equity, and inclusion. Our employees represent a wide range of races, cultures, genders and religions, bringing a diverse set of talents, skills, strengths, points of view and experiences to the table, improving creativity and innovation. We work to engage employees in open dialogue, inspire them to think creatively, trust them to manage their work schedules and empower them to collaborate with one another.

Prime Partners Engineering, LLC is a full-service project management, design engineering and dry utility consulting firm. The company has expertise in all aspects of electrical distribution design including residential and commercial projects, utility system improvements, solar, and complex network design. The firm’s founding members have over thirty years combined experience working in project management and design oversight to effectively manage capital projects from initiation to close. We believe in providing the highest level of quality to our clients and continually strive to exceed customer expectations.

Location: Washington, DC
Employment Type: Part -Time or Full-Time
Experience Level: 1–5 Years

About the Role

Prime Partners Engineering (PPE) is seeking a detail-oriented and resourceful Procurement Specialist to support procurement, proposal development, contract administration, vendor research, and business development activities.

This role is well suited for an early-career professional who enjoys research, organization, writing, and working across multiple projects. The Procurement Specialist will help identify and evaluate vendors and subcontractors, conduct market and pricing research, support RFP/RFQ responses, maintain procurement and contract documentation, and assist with the preparation of professional business and procurement materials.

The ideal candidate is highly organized, comfortable managing competing deadlines, and able to research unfamiliar technical or industry topics and turn information into clear, accurate, professional deliverables.

Key Responsibilities

• Support procurement activities, including vendor and subcontractor research, sourcing, pricing analysis, and documentation.
• Conduct market research to identify qualified vendors, subcontractors, suppliers, and potential business partners.
• Research and compare pricing, services, qualifications, capabilities, and other factors to support procurement and business development decisions.
• Assist with RFP, RFQ, proposal, and solicitation responses, including researching requirements and coordinating supporting materials.
• Support the preparation, review, editing, and submission of procurement and proposal packages.
• Maintain organized and accurate procurement, vendor, contract, and proposal records.
• Assist with contract documentation, renewals, vendor information, and related administrative activities.
• Research technical, engineering, utility, construction, and regulatory information as needed.
• Prepare professional correspondence, reports, summaries, spreadsheets, and other procurement-related documentation.
• Coordinate with internal teams and external vendors to collect information and meet submission deadlines.
• Track procurement activities, deadlines, requests, and outstanding documentation.
• Review documents for completeness, accuracy, consistency, and compliance with applicable requirements.
• Use Microsoft 365 and other technology tools to improve document management, research, reporting, and workflow efficiency.
• Use AI-enabled tools to support research, content development, data analysis, and administrative workflows while independently validating outputs for accuracy and completeness.
• Support additional procurement, contract, proposal, and business development initiatives as needed.

Required Qualifications

• 1–5 years of relevant professional experience supporting procurement, proposals, contracts, document management, or related business functions.
• Experience within an engineering, architecture, construction, utility, or professional services environment preferred.
• Experience conducting market research, pricing analysis, and vendor/subcontractor sourcing to support competitive procurement or business development activities.
• Strong organizational skills with the ability to manage multiple deadlines, maintain document control, and ensure accuracy of procurement records and submissions.
• Proficiency with Microsoft 365, including Word, Excel, Outlook, SharePoint, and Teams.
• Strong written and verbal communication skills with the ability to prepare professional reports, correspondence, summaries, and procurement documentation.
• Strong attention to detail and the ability to identify missing, inconsistent, or inaccurate information.
• Ability to work independently while effectively coordinating with internal teams and external stakeholders.

Preferred Qualifications

• Experience researching and summarizing technical, engineering, utility, construction, or regulatory information.
• Familiarity with proposal development and RFP/RFQ responses.
• Familiarity with public-sector procurement processes.
• Experience using AI-enabled tools to support research, content development, workflow efficiency, and data analysis.
• Ability to review, validate, and edit AI-generated content to ensure accuracy, completeness, and professional quality.
• Knowledge of engineering consulting, utility program delivery, project management, or construction administration practices.
• Experience working with SharePoint or other document management systems.
• Experience supporting multiple projects or workstreams in a deadline-driven professional services environment.

What We're Looking For

The successful candidate will be:

• Organized: Able to keep multiple procurement and proposal activities moving without losing track of details.
• Curious: Comfortable researching unfamiliar companies, industries, technical topics, and requirements.
• Analytical: Able to compare pricing, qualifications, and vendor information and summarize findings clearly.
• Detail-oriented: Understands that accuracy and document quality matter in procurement and proposal submissions.
• A strong communicator: Can translate research and information into clear, professional written materials.
• Technology-minded: Interested in using Microsoft 365, AI tools, and other technology to improve efficiency.
• Accountable: Takes ownership of deadlines, follow-up, documentation, and deliverables.

Why Join PPE?

At Prime Partners Engineering, you will have the opportunity to work directly with a growing engineering and professional services organization supporting utility and infrastructure programs. This role offers exposure to procurement, proposals, contracts, business development, vendor management, and the broader operations of an engineering consulting firm.

You will work with multiple teams and gain experience across the full lifecycle of procurement and proposal activities while contributing to projects that support critical infrastructure.

Prime Partners Engineering is an Equal Opportunity Employer.

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Application Question(s):

• Please tell us in detail why you are the best candidate for this position.

Work Location: Hybrid remote in Washington, DC 20005