Procurement Specialist

About UBQ.io

UBQ.io is a global technology service provider dedicated to building a more sustainable, independent, and equitable future. We partner with global companies across industries, including AI, blockchain, software, biotech, and education, to transform bold ideas into real, meaningful solutions.

Our expertise spans technology consulting, AI and Machine Learning development, Blockchain integration, and global team collaboration. With a worldwide network of specialists, we help organizations stay ahead in a rapidly evolving digital landscape.

At UBQ.io, we don’t just advise, we collaborate. Our commitment to innovation, sustainability, and social responsibility guides everything we do as we help clients build technologies that empower people, communities, and industries to thrive.

About the role

We are seeking a proactive and detail-oriented Procurement Specialist to support our operations & procurement function. In this role, you will manage the end-to-end flow of procurement documentation, support vendor management, maintain system data integrity, and drive process automation. The ideal candidate is someone who thrives on organization, loves making processes more efficient, and can seamlessly handle both daily administrative tasks and continuous improvement projects.

Key Responsibilities :

Procurement Document & Compliance Management

• Signature & Workflow
  • support the end-to-end flow of documents requiring signatures, including handling the execution process for Non-Disclosure Agreements
• Invoicing & Payments - gather invoices, obtain necessary internal approvals, and proactively resolve any payment or billing issues with vendors or finance teams
• Contract Repository
  • expand and maintain our centralized contract repository to ensure all agreements are up-to-date and easily accessible
• Staff Augmentation Support
  • organize and streamline the flow of documents and processes for staff augmentation needs.

Sourcing & Data Maintenance

• Market Research

  support the procurement lead by searching for and identifying potential new providers and vendors as well as key market trends

• Data Integrity

  • maintain precise, accurate, and up-to-date data across all specific systems

• Negotiation & Procurement Support

• Drive negotiation targets

  • support or lead some negotiation with suppliers ensuring outcome is aligned with Key Stakeholders needs

• Procurement Process Optimization & Knowledge Management

• Automation & Improvement

  • critically evaluate current procurement workflows to propose and implement process improvements and automations

• Process Documentation

  • prepare comprehensive procurement materials and guides based on given direction & requirements, while continuously improving the visual layout and clarity of instructions or policies

• Reporting

  • support the preparation and delivery of vendor and procurement performance reports

Requirements

• Bachelor’s Degree in Finance, Accounting, or Business Administration
• 3-4 years of experience in procurement support, operations, or a highly transferable administrative/operations role
• Full professional proficiency in English
• Experience with or a strong interest in low-code automation tools
• Excellent written and verbal communication skills
• High attention to detail and strong organizational skills