Procurement Specialist

Position: Procurement Specialist

Join the Pioneering Team at Zero Point Cryogenics

Why Choose Zero Point Cryogenics?

At Zero Point Cryogenics, we are not just a company, we are a hub of cutting-edge scientific innovation. If your passion lies in pioneering technology and you thrive in an environment of deep technological exploration, we offer you a unique growth opportunity. As part of our rapidly growing team in Canada, you'll join a proud collective of educated and skilled professionals dedicated to solving some of the most complex problems in the field of cryogenics. We value each team member's unique contributions and ensure that work-life balance is not just a concept, but a practice.

What We Do

At Zero Point Cryogenics, we specialize in the development and commercialization of state-of-the-art dilution refrigerators – the cornerstone technology for quantum computing and research. Originating from a low-temperature physics research group at the University of Alberta, our focus on excellence and innovation is unwavering. We are committed to improving our existing systems and innovating new solutions to meet our diverse clientele's needs. ZPC’s clientele includes quantum computing companies, academic institutions, and government laboratories.

Who We are Looking for

We encourage candidates from diverse backgrounds to apply, even if you do not meet every qualification listed below.

We are seeking a highly organized and detail-oriented Procurement Specialist to join our Procurement team and support the timely sourcing and purchasing of materials, components, equipment, and services required across ZPC’s operations.

Working closely with internal stakeholders, the Procurement Specialist will help ensure materials are ordered accurately, delivered on time, and aligned with project and production requirements.

This role will be responsible for managing purchase orders, communicating with vendors, monitoring lead times, following up on outstanding orders, maintaining accurate purchasing information within our ERP system, and helping resolve purchasing or supply issues before they impact operations.

The ideal candidate is proactive, organized, comfortable managing multiple priorities, and confident communicating with both vendors and internal stakeholders.

What Will You Do

Your responsibilities will include:

Purchasing & Purchase Order Management:

• Create, issue, and maintain purchase orders for materials, components, equipment, and services based on approved purchasing requirements.
• Review purchase requests for accuracy and ensure required information is available before orders are placed.
• Confirm pricing, quantities, specifications, delivery dates, and shipping requirements with vendors.
• Maintain accurate purchase order information and supporting documentation within ZPC’s ERP system.
• Monitor open purchase orders and proactively follow up with suppliers regarding outstanding or delayed deliveries.
• Update expected delivery dates and communicate changes that may affect production or project timelines.

Vendor Coordination:

• Communicate regularly with suppliers regarding quotations, order confirmations, availability, pricing, lead times, shipping, and delivery status.
• Request and compare vendor quotations when required.
• Support the identification of alternative suppliers or sourcing options when materials are unavailable or lead times do not meet operational requirements.
• Maintain professional and collaborative relationships with ZPC’s vendors and suppliers.
• Escalate significant pricing, quality, availability, or delivery concerns to the appropriate internal stakeholder.

Material & Production Support:

• Work closely with Production, Fabrication, Engineering, Inventory, and Project Management to understand upcoming material requirements and purchasing priorities.
• Support the timely procurement of materials required for manufacturing and project activities.
• Identify potential shortages, long lead-time items, or purchasing risks and communicate them proactively.
• Coordinate purchasing priorities based on production schedules, project timelines, and operational requirements.

ERP & Data Accuracy:

• Maintain accurate purchasing, vendor, pricing, and delivery information within ZPC’s ERP system.
• Review purchasing records for discrepancies and work with internal stakeholders to resolve incorrect quantities, pricing, specifications, or other information.
• Support accurate matching of purchase orders, receipts, and vendor documentation.
• Assist with improvements to procurement documentation, workflows, and ERP processes.

Procurement Administration:

• Maintain organized purchasing records, quotations, order confirmations, and supplier documentation.
• Assist with supplier onboarding and maintaining accurate vendor information.
• Support purchasing reporting and tracking as required.
• Collaborate with Finance regarding purchasing documentation, invoices, or discrepancies when necessary.
• Perform other related duties as assigned, with responsibilities evolving based on operational needs.

Preferred Experience and Education

• Previous experience in purchasing, procurement, supply chain, inventory, manufacturing, or a related operational environment.
• Experience creating and managing purchase orders.
• Experience communicating with suppliers regarding pricing, availability, lead times, and delivery requirements.
• Strong understanding of purchasing and procurement processes.
• Experience reviewing vendor quotations and comparing pricing, lead times, and commercial terms.
• Experience working within a manufacturing, engineering, or technical environment would be considered an asset.
• Familiarity with Bills of Materials, inventory requirements, or production purchasing would be considered an asset.
• Experience working with an ERP, MRP, purchasing, or inventory-management system.
• Previous experience with Odoo would be considered an asset.
• Strong numerical aptitude and comfort working with pricing, quantities, specifications, and detailed line items.
• Proficiency with Google Workspace or similar business productivity tools.
• Post-secondary education in supply chain, procurement, business, operations, logistics, or a related field would be considered an asset.

What Will You Bring

• Exceptional attention to detail and a strong commitment to accuracy.
• Strong organizational skills and the ability to manage a high volume of purchase orders, vendors, and competing priorities.
• A proactive approach to following up on outstanding orders and identifying potential supply issues.
• Strong communication skills and confidence working directly with vendors and internal stakeholders.
• The ability to identify discrepancies in pricing, quantities, specifications, and purchasing documentation.
• Strong problem-solving and critical-thinking skills.
• The ability to prioritize purchasing requirements based on urgency, production needs, and project timelines.
• A high degree of accountability and ownership over your work.
• The ability to work independently while maintaining close coordination with multiple departments.
• Confidence asking questions when purchasing information or requirements are unclear.
• The ability to adapt quickly as priorities, timelines, and material requirements change.
• A continuous-improvement mindset and an interest in improving procurement systems and processes.

Our Core Values

• Pursuit of Innovation: We embrace mistakes as stepping stones in our journey of discovery and innovation.
• Built Through Teamwork: Our best solutions and products emerge from collaborative efforts.
• Standard of Quality: We hold ourselves accountable to deliver only the highest quality in everything we do.
• Enjoy Life: We believe in finding daily satisfaction and purpose, balancing work with personal life.

Why Join Us

• Competitive salary commensurate with experience and education.
• Be part of a growth-mindset company that values innovation, teamwork, excellence, and work-life balance.
• Immediate eligibility for comprehensive group benefits including health & dental, paid vacation and paid statutory holidays
• Continuous learning and development opportunities with available funding for personal and professional development.
• Opportunity to work in a supportive environment with a team of dedicated professionals who are committed to your success.

Compensation and Benefits

• Annual salary: $70,000 – $85,000 CAD
• 100% employer-paid group benefits, including:
• Health and dental
• $750 annual Health Care Spending Account
• Employee & Family Assistance Program (EFAP)
• Flexible Paid Time Off policy
• Paid statutory holidays
• Employee-paid life insurance and long-term disability benefits.

Location and Schedule

This position is based at our Edmonton facility located at 9773 45th Ave NW.

Application Process

If you are ready to take on a systems ownership role with real operational impact, we want to hear from you. Please submit one combined file containing your resume and cover letter via our . Applications are reviewed as received. Only successful candidates will be contacted.

Accommodations

ZPC is an equal opportunity employer. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Please contact [email protected] for support. We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.

Safety Note

Please be aware of intermittent high magnetic fields in our facility, which may pose risks to individuals with certain medical implants. Contact us for more information regarding these safety considerations.

Apply now and embark on a journey of professional growth and discovery!

Pay: $70,000.00-$85,000.00 per year

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• On-site parking
• Paid time off

Work Location: In person