Procurement Specialist

Job Description

Summary

The Procurement Specialist supports the purchasing of materials, equipment, products, and services needed to support company operations and projects. This position works with internal teams and suppliers to obtain quality products and services at competitive prices while ensuring purchases are made in accordance with company policies and procedures. The Procurement Specialist will also assist with purchase orders, supplier communications, pricing research, and resolving purchasing-related issues.

Responsibilities

• Prepare and process purchase requisitions and purchase orders for materials, equipment, products, and services.
• Research suppliers and obtain quotations based on project and business requirements.
• Assist with evaluating suppliers based on price, quality, availability, delivery, and overall value.
• Communicate with suppliers regarding pricing, availability, delivery schedules, and other purchasing requirements.
• Monitor purchase orders to ensure materials and services are delivered accurately and on schedule.
• Maintain accurate purchasing records, including purchase orders, supplier information, pricing, and delivery information.
• Research market conditions, pricing trends, and material availability to support purchasing decisions.
• Assist with negotiating pricing, delivery schedules, and other commercial terms with suppliers.
• Review purchase orders and supplier documentation for compliance with company policies and procedures.
• Assist with resolving vendor issues, including delivery delays, quality concerns, pricing discrepancies, and invoice questions.
• Support the identification and qualification of new suppliers and maintain effective supplier relationships.
• Assist with sourcing alternative materials, products, and suppliers when needed.
• Participate in the development and review of specifications for equipment, products, materials, and services.
• Assist with bid evaluations, bid awards, and other procurement documentation as required.
• Support the disposition or disposal of surplus materials and equipment in accordance with company procedures.
• Prepare purchasing reports and other procurement-related documentation.
• Work collaboratively with project teams, accounting, operations, and other internal departments to support purchasing needs.
• Ensure purchasing activities are completed in accordance with company policies, procedures, and applicable requirements.
• Perform other duties as assigned.

Education and Experience

• Bachelor’s degree in Supply Chain Management, Business, Procurement, Finance, or a related field preferred.
• Previous internship, co-op, or work experience in procurement, purchasing, supply chain, materials management, or a related field is preferred but not required.
• Entry-level candidates with a strong interest in procurement and supply chain are encouraged to apply.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Strong attention to detail and ability to maintain accurate records.
• Good analytical and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to develop and maintain positive working relationships with suppliers and internal stakeholders.
• Ability to learn and apply company policies, procedures, and purchasing processes.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to work independently while also contributing effectively as part of a team.

Physical Requirements

• Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see, and perform repetitive motions.
• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.