Procurement Specialist

Company: FDC Dental Clinic
Location: Duren Sawit, Jakarta Timur (Onsite)
Employment Type: Full-time (Monday – Saturday)

About FDC Dental Clinic

FDC Dental Clinic is a rapidly growing dental clinic chain in Indonesia. We are committed to providing professional, accessible, and high-quality dental care services. As we continue to expand our clinic network, we are looking for a highly organized, proactive, and experienced Procurement Specialist to join our support office team and ensure seamless supply chain and service operations across all our branches.

Job Overview

As a Procurement Specialist, you will play a pivotal role in managing the end-to-end purchasing process, vendor relations, and inventory budgeting for both goods and services. You will oversee a high volume of SKUs and ensure that all clinics are fully equipped with medical and non-medical supplies on time, maintaining a highly efficient Service Level Agreement (SLA).

IMPORTANT NOTES ON FDC SPECIFIC NEEDS & SCALE:

• High Urgency: We are looking for candidates who can onboard immediately or with a very short notice period (ASAP).
• Multi-Branch & High SKU Volume: You will be supporting 20 to 50 active clinic branches and managing a massive inventory of over 1,000 active SKUs (ranging from specialized dental materials, clinical equipment, to office stationery and operational tools).
• High-Value Transactions: You must be accustomed to handling a high volume of transactions, with an average monthly purchase value exceeding IDR 1 Billion (1M+).
• Strict SLA: We operate in a fast-paced healthcare environment where delays affect patient care. The target SLA from Purchase Requisition (PR) to Purchase Order (PO) creation is 1 business day.
• Service & Maintenance Capability: Apart from physical goods, you will actively manage procurement of services (such as clinic building maintenance, AC servicing, electrical works, and emergency repairs).

Key Responsibilities

• Manage end-to-end procurement processes, from Purchase Requisition (PR) verification to Purchase Order (PO) creation and delivery.
• Source, evaluate, and maintain relationships with a large pool of active vendors (>10 vendors) to ensure competitive pricing and quality.
• Handle procurement for a high volume of SKUs (>1,000 items) including dental materials, office supplies, and general clinic equipment.
• Coordinate procurement operations for multiple clinic branches/outlets (20 - 50 branches).
• Manage procurement of services (maintenance, electrical, facility repairs, AC services, etc.).
• Conduct price negotiations and payment terms optimization to drive cost efficiency.
• Assist in drafting, reviewing, and managing vendor purchase contracts.
• Monitor purchasing schedules and forecast material demands to prevent stockouts (red zone conditions).
• Resolve supply chain disruptions, delivery delays, and vendor disputes effectively.

Requirements

• Minimum Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• Proven experience as a Procurement Specialist or Buyer (experience in retail, healthcare, F&B, or multi-outlet industries is highly preferred).
• Strong experience managing multi-branch procurement operations (ideally supporting 20+ branches).
• Excellent negotiation, analytical, and budget forecasting skills.
• Ability to manage a large portfolio of SKUs (>1,000 items) and active vendors.
• Proven experience in handling both goods procurement and service/maintenance procurement.
• Fast responder with a proactive attitude in handling sudden operational emergencies.
• Willingness to work onsite from Monday to Saturday at our Support Office in Duren Sawit, Jakarta Timur.