Procurement Specialist

Job highlights

• Minimum 3 years procurement experience with advanced MS Excel skills and strong compliance mindset
• Monitor procurement and travel policy compliance, manage exceptions, develop compliance reports, support procurement workflows, and coordinate with stakeholders

Role Summary

Specialist 102 Buying Invoicing Compliance, Policy Ops. Responsible for ensuring Procurement policy compliance, enabling guided buying processes, and supporting travel and purchasing governance across approved channels. The role focuses on monitoring compliance, managing exceptions, mitigating risk, and improving adherence to procurement and finance policies through reporting, orchestration workflows, and stakeholder collaboration.

Key Responsibilities

Compliance Policy Management

• Monitor compliance with procurement policies across purchasing channels, including P-cards, travel, and approved suppliers.
• Track invoicing compliance, including e-invoicing requirements, and identify policy deviations.
• Analyze spend against established policy thresholds and flag non-compliant transactions.
• Develop and maintain compliance reports, dashboards, and exception tracking mechanisms.
• Identify areas of spend leakage, compliance risks, and recurring policy violations.
• Manage escalations, exception requests, and audit-support documentation.

Intake Orchestration Enablement

• Maintain approved buying channels and guided buying frameworks.
• Execute intake routing rules and decision-tree logic to support compliant purchasing.
• Support implementation and enhancement of procurement technology and orchestration workflows.
• Ensure adherence to approved buying pathways and procurement processes.

Travel Buying Compliance

• Execute travel and buying compliance activities in accordance with company policies.
• Ensure bookings and purchases are completed through approved systems and suppliers.
• Coordinate with service providers and internal stakeholders to resolve compliance issues and exceptions.
• Monitor travel and purchasing spend and escalate non-compliant activity where necessary.

Stakeholder Coordination

• Collaborate across Procurement, Finance, Business Functions, and Procurement Technology teams to ensure policy compliance, effective buying process execution, and resolution of operational issues.

Required Skills Competencies

• Min. 3 years of experience in Procurement.
• Open to (WFO) working from office and comfortable with 18:00 IST to 03:00 IST working hours.
• Excellent communication, coordination, and problem-solving skills.
• Ability to handle high-pressure and time-critical situations.
• Strong attention to detail and compliance mindset.
• Advanced proficiency in MS Excel.

Employee Type

Permanent