Procurement Specialist

Responsibilities:

1. Procurement & Sourcing

·      Handle IT and Non-IT purchasing activities, including sourcing, RFQ/RFP, quotation comparison, vendor selection and contract coordination.

·      Work with business units to clarify requirements, specifications, scope of work and purchasing timelines.

·      Ensure all procurement activities comply with the company’s procurement policies, procedures, approval requirements, and applicable regulations.

·      Prepare, review, and maintain procurement and contract documentation to ensure completeness, accuracy, and compliance with internal procedures and applicable requirements.

2. Purchase Orders & Oracle ERP

·      Check purchase requisitions (PRs), budgets, quotations and approvals before processing.

·      Create, issue, amend and track purchase orders (POs) in Oracle ERP; verify vendor, legal entity, pricing, terms and delivery details.

·      Follow up on outstanding POs and delivery or service completion; coordinate PO, receipt and invoice discrepancies with Finance & Accounting.

3. Vendor Management & Reporting

·      Coordinate with vendors on documentation, contracts and performance-related issues.

·      Maintain procurement records and prepare PO status, outstanding order and purchasing reports for management and audit.

Qualifications

·      Bachelor’s degree in business administration, Supply Chain, Finance or related field; 3–5 years of procurement experience.

·      Knowledge of supplier sourcing, quotation comparison, and negotiation, with a good understanding of procurement processes, supplier documentation, contract administration, and document control **(**ERP experience is strongly preferred)

·      Knowledge of IT/Non-IT procurement, vendor coordination

·      Proficient in Microsoft Excel, with strong organizational, planning, problem-solving and attention-to-detail skills; responsible, proactive and quick to learn.

·      Positive, open-minded and approachable, with the ability to understand and support stakeholder needs.

·      Able to manage multiple tasks, prioritize effectively and work well under pressure.