Procurement Specialist

Mechanical Procurement Specialist

Oil & Gas Facilities Construction

Department: Procurement | Reports To: Procurement Manager

Job Summary

The Procurement Specialist supports the sourcing, purchasing, and coordination of materials, equipment, and subcontracted services for oil & gas facility projects, including upstream production facilities, midstream terminals, and refineries. This role is responsible for executing procurement activities in alignment with project schedules, technical requirements, and commercial objectives while ensuring timely delivery and cost control.

Key Responsibilities

• Execute procurement activities for capital projects, ensuring alignment with engineering design, construction schedules, and project budgets

• Support sourcing and procurement of equipment and materials (e.g., pumps, valves, structural components, instrumentation, electrical materials)

• Prepare and issue RFQs/RFPs, assist with bid evaluations, and support commercial negotiations

• Draft and administer purchase orders and service agreements in accordance with company standards

• Coordinate with engineering, project management, and construction teams to support project execution and resolve procurement issues

• Monitor purchase orders and track delivery status to ensure material availability aligns with project timelines

• Expedite orders and communicate with suppliers to ensure on-time delivery of critical materials

• Maintain supplier relationships and support vendor performance tracking

• Assist in identifying supply chain risks and escalate issues as needed

• Ensure compliance with project specifications, industry standards (API, ASME, ASTM), and company policies

• Support cost tracking and collaborate with finance/project controls on budget adherence and change management

• Maintain procurement documentation, logs, and reporting systems

Required Qualifications

• Bachelor's degree in supply chain, Business, Engineering, or related field

• 3–6+ years of procurement experience in oil & gas, EPC, or industrial construction

• Experience supporting procurement of materials, equipment, or subcontracted services

• Basic knowledge of contracts, commercial terms, and vendor management

• Proficiency in ERP systems (SAP, Oracle, or equivalent)

• Ability to read and interpret technical specifications and documentation

Preferred Qualifications

• Experience supporting EPC projects for refineries, gas plants, or production facilities

• Familiarity with logistics, expediting, and material tracking

• Exposure to global sourcing or international vendor coordination

• Professional certifications such as CPSM, CIPS, or CPM

Key Competencies

Competency Description

Procurement Execution Proficiently manages end-to-end purchasing activities within project constraints

Communication & Supplier Engagement Builds productive supplier relationships and ensures clear, timely communication

Commercial Awareness Applies basic negotiation skills and understands commercial terms and cost drivers

Organization & Attention to Detail Maintains accurate records, documentation, and multi-order tracking systems

Problem-Solving Identifies and resolves procurement issues proactively to avoid project delays

Team Collaboration Works cross-functionally with engineering, construction, and project controls teams

Working Conditions

• Fast-paced, project-driven environment supporting capital construction projects

• Regular cross-functional coordination with engineering, construction, and project teams

• Occasional travel to supplier facilities or active project sites may be required

• May be required to work extended hours during critical project phases