Procurement Specialist

Job Title: Procurement Specialist

Monthly Pay: $4,472 - $6,000 USD per month

Summary:

Working in an enterprise resource planning system such as SAP S/4HANA and spreadsheets and data entry such as LibreOffice Calc, the Procurement Specialist supports organized purchasing by turning approved buying needs into clear supplier requests and tracked orders. This role matters because accurate supplier information, timely updates, and orderly purchasing activity help internal teams obtain needed items and services. The specialist sits on the purchasing team and works under a purchasing team lead, partnering with requesters, suppliers, finance colleagues, and operations contacts. This fully remote, desk-based role is based in New York, United States, and is performed work from home. The role requires a 40-hour weekly commitment. Working days and shift times may vary. Clear written updates, careful review, and consistent follow-through help maintain dependable purchasing workflows.

Job Responsibilities:

• Review incoming buying requests from shared queues, email messages, and internal system tasks, confirming that item descriptions, quantities, timing, and requester details are complete.

• Enter approved purchasing details into an enterprise resource planning system such as SAP S/4HANA, maintaining clear notes that explain request status and next actions.

• Prepare and send supplier requests for pricing, availability, lead times, and item details using established purchasing procedures and approved communication templates.

• Compare supplier responses against requested specifications, quantities, delivery expectations, and available information, then summarize differences for the purchasing team.

• Create purchase orders after required internal review is complete, ensuring supplier names, item details, prices, and delivery information are entered consistently.

• Track open orders and supplier acknowledgments in spreadsheets and data entry such as LibreOffice Calc, updating status information for internal requesters.

• Follow up with suppliers when responses, acknowledgments, or delivery updates are missing, unclear, or delayed beyond expected timing.

• Route pricing discrepancies, unavailable items, supplier concerns, and exceptions to the purchasing team lead with concise background notes and supporting details.

• Respond to routine requester questions about order status, supplier updates, and purchasing steps, referring complex requests to the appropriate team contact.

• Maintain organized electronic order notes and supplier communications, with quality judged by accuracy, turnaround, complete notes, and timely follow-up.

Qualifications:

• High school diploma or equivalent.

• About 1-2 years of purchasing, supplier coordination, order support, or related experience preferred.

• Familiarity with supplier requests, pricing comparisons, order status updates, and basic purchasing workflows preferred.

• Ability to use an enterprise resource planning system such as SAP S/4HANA and spreadsheets and data entry such as LibreOffice Calc.

• Ability to review item descriptions, quantities, supplier details, and delivery information carefully before entering updates.

• Clear written communication for supplier outreach, internal status updates, and escalation notes.

• Ability to manage several open purchasing tasks while maintaining organized priorities and dependable follow-through.

• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.

• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home in New York, United States.

• Structured onboarding and training on SAP S/4HANA and LibreOffice Calc.

• Regular check-ins with the purchasing team lead.

• Opportunities to build skills in supplier coordination, purchasing workflows, order tracking, and sourcing support.

• Health coverage, paid leave, a 401(k), maternity leave, and stipends.