Procurement Staff

POSITION INTRODUCTION

Responsible for purchasing materials, components, equipment, and services to support production operations. Work closely with suppliers and internal teams to ensure timely delivery, competitive costs, and compliance with quality standards.

RESPONSIBILITIES

1. Procurement Operations

• Source and purchase materials, spare parts, tools, and services required for production.
• Prepare and process purchase orders in accordance with company policies.
• Monitor stock levels and place orders as needed.
• Coordinate with warehouse and inventory teams to ensure timely delivery.

2. Supplier Management

• Identify, evaluate, and develop new suppliers to ensure the best value.
• Maintain good relationships with existing suppliers and negotiate commercial terms.
• Conduct supplier evaluations and performance reviews.
• Resolve issues related to delivery delays, quality discrepancies, and invoicing.

3. Cost Management & Negotiation

• Negotiate prices, payment terms, and delivery schedules.
• Analyze market trends and material costs to support purchasing decisions.
• Reduce procurement costs without compromising quality.

4. Documentation & Compliance

• Maintain accurate records of purchases, pricing, and supplier contracts.
• Ensure procurement activities comply with company policies and legal requirements.
• Support internal and external audits related to procurement.

5. Cross-Functional Coordination

• Coordinate with departments across the factory to ensure material requests are fulfilled on time.
• Provide timely updates on material availability to the production team.

6. Reporting

• Prepare procurement reports for management, including cost analysis, savings, and PO status.
• Monitor procurement KPIs such as on-time delivery and purchase cost variance.

REQUIREMENTS

• Bachelor’s degree in Supply Chain, Business, Engineering, or a related field.
• 2–3 years of experience in procurement, preferably in a manufacturing environment.
• Strong negotiation and communication skills.
• Good understanding of procurement and supply chain processes.
• Knowledge of ERP systems such as SAP, Oracle, or Microsoft Dynamics.
• Strong attention to detail and organizational skills.
• Analytical thinking and cost awareness.