Procurement Staff

About the role

To support the procurement function by ensuring the timely and cost-effective sourcing, purchasing, and delivery of materials, goods, and services required by the organization. The Procurement Staff assists in supplier coordination, purchase order processing, documentation, and monitoring of deliveries while ensuring compliance with company policies, regulatory requirements, and quality standards.

Key responsibilities

• Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO) in accordance with company procurement procedures.
• Source suppliers and request quotations to ensure competitive pricing and quality.
• Evaluate supplier quotations and assist in selecting the most suitable vendors based on cost, quality, and delivery timelines.
• Coordinate with suppliers regarding order confirmation, delivery schedules, and shipment status.
• Monitor and track procurement orders to ensure timely delivery of materials and services.
• Maintain accurate procurement records, supplier databases, and documentation for audit and reporting purposes.
• Coordinate with warehouse, logistics, and requesting departments to ensure proper receipt of goods.
• Verify supplier invoices and supporting documents prior to endorsement for payment processing.
• Assist in resolving issues related to order discrepancies, delivery delays, or supplier concerns.
• Support compliance with company procurement policies, internal controls, and applicable regulatory requirements.

About you

• Preferably college level on any course; Bachelor's degree in Supply Chain Management, Business Administration, Industrial Engineering, or related field is an advantage.
• At least 1–2 years of experience in procurement, purchasing, supply chain, or related administrative work.
• Proficient in Microsoft Office applications (Excel, Word, Outlook) and experience in ERP systems, purchasing systems, or procurement software is preferred.
• Proactive and with high sense of urgency.
• Strong organizational and documentation skills.
• Good negotiation and supplier coordination skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Analytical and problem-solving ability.