Procurement Staff

About the role

The Procurement Staff is responsible for supporting the procurement process, including sourcing, supplier coordination, purchase order processing, documentation, delivery monitoring, and maintaining accurate procurement records. The role ensures that purchases are made efficiently, cost-effectively, and in accordance with company policies and requirements.

Key responsibilities

• Assist in sourcing suppliers and obtaining quotations for required goods and services.
• Prepare and process Purchase Requisitions, Requests for Quotation (RFQ), Purchase Orders (PO), and other procurement documents.
• Compare supplier quotations based on price, quality, specifications, delivery, and terms.
• Coordinate with requesting departments to clarify specifications and procurement requirements.
• Coordinate with suppliers regarding quotations, orders, delivery schedules, invoices, and other requirements.
• Monitor purchase orders from issuance through delivery and completion.
• Verify delivered items against approved specifications, quantities, and purchase orders.
• Maintain accurate and organized procurement files and records.
• Encode and update procurement transactions in relevant systems or databases.
• Ensure procurement activities comply with company policies, approval procedures, and applicable requirements.

About you

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Management, or a related field.
• Knowledge of procurement processes, supplier sourcing, and purchasing documentation.
• Good negotiation, communication, and coordination skills.
• Proficient in Microsoft Office, particularly Excel.
• Strong attention to detail and organizational skills.
• Able to manage multiple procurement requests and meet deadlines.
• Honest, reliable, and able to handle confidential purchasing and supplier information.
• Previous experience in procurement, purchasing, sourcing, or supply chain is an advantage.