Procurement Staff

Primary Role:
The Procurement Staff is responsible for sourcing and coordinating the purchase of company requirements at the best possible price, quality, terms, and delivery schedule. The position requires strong communication and negotiation skills to ensure that company needs are addressed promptly and efficiently.

Qualifications:

• College graduate, preferably in Business Administration, Supply Chain, Logistics, Purchasing, or any related course.
• With experience in procurement, purchasing, supplier coordination, or related work is an advantage.
• Strong negotiation skills and confident in dealing with suppliers.
• Good verbal and written communication skills.
• Able to canvass and compare prices, quality, payment terms, warranties, and delivery schedules.
• Resourceful in finding alternative suppliers and better purchasing options.
• Has a strong sense of urgency and follow-through.
• Organized and capable of handling multiple purchase requests simultaneously.
• Detail-oriented, especially in checking quotations, specifications, quantities, and prices.
• Able to build and maintain good professional relationships with suppliers.
• Can coordinate effectively with different departments regarding purchasing requirements.
• Honest, dependable, and capable of handling confidential purchasing and pricing information.
• Proficient in basic Microsoft Office/Excel, email, and online supplier sourcing.

Key Responsibilities:

• Receive and review approved purchase requests from requesting departments.
• Source and canvass qualified suppliers for required products, materials, equipment, or services.
• Request and compare supplier quotations.
• Negotiate prices, discounts, payment terms, delivery schedules, warranties, and other commercial terms.
• Recommend the most appropriate supplier based on price, quality, availability, reliability, and delivery requirements.
• Coordinate purchase orders and confirm supplier commitments.
• Follow up suppliers regularly to ensure on-time delivery.
• Immediately communicate delays, unavailable items, price changes, or other procurement concerns.
• Look for alternative suppliers when the original supplier cannot meet company requirements.
• Maintain updated supplier information, quotations, purchasing records, and supporting documents.
• Coordinate with Finance, Warehouse, Operations, Marketing/Sales, and other concerned departments as necessary.
• Ensure that purchases comply with company approval procedures and procurement policies.

Most Important Competencies:
Negotiation Communication Resourcefulness Sense of Urgency Supplier Management Follow-through Cost Awareness Attention to Detail Coordination

Work Location: In person